Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

CORONAVIRUS UPDATE
March 5, 2020

At Kallman Worldwide the health and safety of exhibitors, visitors and staff is our number one priority as we organize USA Partnership Pavilions at international trade shows around the world.
Face-to-face meetings can and must continue. Effective international trade shows enable us to meet numerous clients from around the world and eliminate the need for dozens of business trips to accomplish the same goals.
That said, we also respect the serious nature of the COVID-19 virus and are undertaking numerous initiatives to mitigate the risk of infection in our USA Partnership Pavilions. These initiatives were successfully implemented at the Singapore Air Show in February this year.
 



USA Partnership Pavilion COVID-19 Precautions

  • Hand sanitizer, disinfecting wipes, personal hygiene reminders and “Conduct business without handshakes” signs will be provided in every booth, in all Meeting Points, Exhibitors’ Lounges and Conference Rooms
     
  • All food items in the USA Partnership Pavilion will be individually wrapped and beverages served by an appointed staff member. NO self-service will be allowed
     
  • Staff will be required to wear protective gloves when handling food and beverages
     
  • We are doubling our cleaning staff at all shows until further notice
     
  • In addition to the thermal scanners we strongly suggest that show organizers utilize at the show’s registration area, there will be a non-contact thermal scanner available in the USA Partnership Pavilion Meeting Point for anyone’s use. The local prescribed procedures will be posted and followed if a fever is detected
     
  • Kallman Worldwide will highlight the location of on-site medical facilities on all floor plans produced for the USA Partnership Pavilion
     
  • Water bottles will be available; water coolers will not
     
  • ALL USA Partnership Pavilion exhibitors will register their mobile phone numbers with Kallman Worldwide to allow for immediate contact should that be required
     
  • We will conduct a pre-event briefing (webinar), for all our exhibitors, specifically focused on COVID-19, to ensure that everyone has the most up to date information and maximum situational awareness
     

In its 1,000-year history, the trade show industry has survived every imaginable catastrophe. In all cases the recovery was aided by cautious businessmen and women following best practices and getting back to (trade show) work.  We encourage you to share any additional ideas or best practices you are aware of so that we can build the safest possible environment for us all.

We are following the coordinated advice of the World Health Organization, Centers for Disease Control, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:
 

World Health Organization Coronavirus Guidelines
https://www.who.int/health-topics/coronavirus

Centers for Disease Control Coronavirus Guidelines
https://www.cdc.gov/coronavirus/2019-ncov/index.html

 

We will update this advisory regularly as warranted.

Venue

Abu Dhabi National Exhibition Center (ADNEC)
Al Khaleej Al Arabi St - Abu Dhabi - United Arab Emirates

Map  Venu Map  Venu Directory


Show Hours

Monday, November 9th  - Wednesday, November 11th
8:00am - 6:00pm * Exhibitor Access *
10:00am - 6:00pm * Visitor Access *

Thursday, November 12th 
8:00am - 5:00pm * Exhibitor Access *
10:00am - 5:00pm * Visitor Access *


Build-Up

Thursday, November 5th (Hall 7 & 8 Only)
8:00am - 8:00am (24 hrs) * Space Only Stands *

Friday, November 6th
8:00am - 8:00am (24 hrs) * Space Only Stands *

Saturday, November 7th
8:00am - 8:00pm * Space Only Stands *
All Building work to be completed

Sunday, November 8th
8:00am - 8:00pm * Space Only & Turnkey *

Dismantle

Thursday, November 12th
5:30pm - 12:00am
All stand electricity will be shut off at 7:30pm.
Contractors found dismantling or packing their stands before show close at 5:00pm, will incur a non-compliance fee.

Friday, November 13th
8:00am - 10:00pm

Saturday, November 14th
8:00am - 3:00pm 

 


Safety Clothing

High visibility clothing or vest and covered footwear are required at all times during build-up and dismantle. A helmet is only required if your booth is a double decker or you have rigging.

 


Parking Information

ADNEC has two car parks that are operational during the event, Car Park A & Car Park B. Please note that this is an automated system and tickets will be issued at the entry barriers of the car parks. Please note the height restriction for multi-story car parks is 2.2m.

Parking Fees during build up and dismantle are as follows:
Up to 30mins - Free
30 – 60 minutes AED 20
1 – 8 hours AED 40
10 – 12 hours AED 60
12 – 24 hours AED 80
Lost tickets are AED150
Payments will be taken at a machine at the elevator of the car parks. Image result for adnec parking diagram

Vehicle Passes - Coming Soon !

You may also park at Sheikh Zayed Sports Center and access the Park and Ride to the exhibition centre.


Badge Information

Exhibitor badge gives access to the exhibition. Only exhibitors manning the stand require an exhibitor badge. Include your temporary staff/hostess to this list for them to have access to the exhibition hall. Badges should be pre-ordered before the deadline, and can be completed on the Online Exhibitor Manual . 
Please note: There will be a charge of AED 100 per badge for onsite orders, amendments, and/or reprints; applicants must bring original/copy of passport to register onsite and photo will be taken directly at the registration desk.
The exhibitor badge collection and printing station can be found in front of Hall 7 on November 5th at 11:00am.
Additional badges are for sale at the rate of AED 60 per badge.

Badge Form and Additional Badge Form Due: October 5, 2020

Exhibitor Packs can be collected from the registration desk, located by the entrance of Hall 7 from November 5, 2020 after 10:00am. Strict security is maintained in the exhibition halls and personnel must be in possession of the necessary identification pass to gain entry.

Please see below the allocation for exhibitor badges based on the size of your stand:

Stand Size

No. of Badges

3 sqm

1

6 sqm

2

9 sqm

3

12 sqm

4

15 sqm

5

18 sqm

6

21 sqm

7

Divide space sqm by 3

US1 - USA Partnership Pavilion Visitor Zone
As an exhibitor in the USA Partnership Pavilion your company is entitled to a free listing on the USA Partnership Pavilion visitor zone webpage.
Deadline: September 18, 2020
Mandatory | All Exhibitors


US2 - Turnkey Stand Identification
Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.
Deadline: September 16, 2020
Mandatory | Turnkey Exhibitors

 

US3-E - Electrical and Lighting Form 

  • Electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.

Deadline: TBD
Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here! 
Deadline: September 16, 2020
Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • Full Wall graphics
  • Full Panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: September 16, 2020
Optional | Turnkey Exhibitors
*We ask you to please submit your order AND graphic files by (TBD), as there will be no exceptions for late orders*

 

US4 - Space Only Stand Design Submission
As part of the USA Partnerhsip Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.
Deadline: October 5, 2020
Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information
Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.
Deadline: October 26, 2020
Mandatory | All Exhibitors

 

Co-Exhibitor Form 
This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.
Deadline: September 4, 2020
Mandatory | All Exhibitors (if hosting co-exhibitors)

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide ADIPEC Exhibitor Services Team.

Online Manual Link 

Login Guidelines

*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
TBD | Marketing Tools (Official Show Catalogue Entry) | Mandatory
October 5, 2020 | Exhibitor Badges | Mandatory
October 5, 2020 | Additional Exhibiitor Badges | Optional
October 5, 2020 | Temporary Staff Hire | Optional
October 5, 2020 | Catering Services | Optional
October 5, 2020 | Participation Letter | Optional
October 5, 2020 | Customs Letter Form | Optional
October 5, 2020 | Pre-Visa Invitation Letter | Optional

Space Only Exhibitors
TBD | Marketing Tools (Official Show Catalogue Entry) | Mandatory
October 5, 2020 | Stand Design Submission And Contractor Agreement | Mandatory
October 5, 2020 | Electrical Mains And Power Supply | Mandatory
October 5, 2020 | Mains Electrics Orientation Grid Plan | Mandatory
October 5, 2020 | Exhibitor Badges | Mandatory
October 5, 2020 | Contractor Badges (Show Days) | Mandatory
October 5, 2020 | Additional Exhibiitor Badges | Optional
October 5, 2020 | Add Co-Exhibitor | Optional
October 5, 2020 | Carpet/Floor Covering | Optional
October 5, 2020 | Temporary Stand Staff | Optional
October 5, 2020 | Audio Visual Equipment Hire | Optional
October 5, 2020 | Telecom Internet And Data Services | Optional
October 5, 2020 | Rigging Services | Optional
October 5, 2020 | Hanging Banner | Optional
October 5, 2020 | Electrical Accessories | Optional
October 5, 2020 | Stand Cleaning Services | Optional
October 5, 2020 | Catering Services | Optional
October 5, 2020 | Heavy Machinery | Optional
October 5, 2020 | Floral Order Form | Optional
October 5, 2020 | Pre-Visa Invitation Letter | Optional
October 5, 2020 | Participation Letter | Optional
October 5, 2020 | Customs Letter Form | Optional

 

Lead Retrieval Guidelines - Coming Soon!

We offer a variety of graphic options to enhance your booth including posters, full panels, and full wall graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

Smart AV specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends Smart AV for all your audio and IT needs.

ADIPEC USA Partnership Catalogue (PDF) - Coming Soon !

 

Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV ADIPEC USA Partnership Pavilion Catalogue and submit to Sophie Linnett (SophieL@smart-av.comDUE (TBD).  Please copy myself (EricaM@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase a stand for your monitor. Table top and floor stands can be purchased through Smart AV.  A reinforced wall (for wall mounted monitors only) can be purchased on our US3 form. Please also include a layout of where you want the panel and monitor to be installed.
  3. Prepare your content in advance for presentations. Send the files directly to SophieL@smart-av.com so that they can ensure compatibility and expedite set up onsite.

 

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

Commercial Invoice (XLS)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Lillian Tyrrell.
If you're interested in sponsoring one of these events, please contact Rob French.


Event information coming soon! Click here to view the 2019 schedule of events

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

 

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!

DOWNLOAD BANNERS - BOOTH #   DOWNLOAD BANNERS - NO BOOTH #

Click below to view the banners full size! - Coming Soon !

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our advertising program is the USA Partnership Pavilion Visitor Zone — an online central hub for international buyers looking for U.S. suppliers.

  • Every exhibitor in the USA Partnership Pavilion receives a free company listing on the Visitor Zone.
  • Paid upgrades include logo placement, product spotlights, banner advertisements, and more!

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com or email travel@kallman.com, ATTN: Shree Kumar

Ready to ship your tradeshow materials??? 

ADIPEC 2020 Hotel Tariff

ADIPEC Hotel Booking Form

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 

 

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

COMING SOON!

Kallman Worldwide | USA Partnership Pavilion Contacts

Erica Marino | Exhibitor Services Specialist
EricaM@kallman.com | +1-201-251-2600 x138

 

Joan Williams | Project Manager
JoanW@kallman.com | +1-201-251-2600 x115

 

Rob French | Sales Associate
RobF@kallman.com | +1-201-251-2600 x147

 

Lillian Tyrrell | Project Coordinator
LillianT@kallman.com | +1-201-251-2600 x110

 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion