Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

July 2021

As trade events are starting up again in Asia, the Middle East, and Europe, you should know that some of the most experienced organizations and individuals in our industry have already been working together to provide guidelines and recommend best practices for the safest possible events. Please review both the Kallman and the show organizer guidelines as they are very important to your travels.

We are following the coordinated advice of the WHO, CDC, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:

World Health Organization Coronavirus Guidelines

Centers for Disease Control Coronavirus Guidelines

We will update this advisory regularly as warranted.

Travel to the UAE and COVID-19

  • Guidelines for Entering Abu Dhabi
  • Important Travel Procedure Updates
  • Restrictions differ between Abu Dhabi and Dubai so please take this into consideration if you are landing in either of these cities.
  • All passengers arriving into Abu Dhabi from any point of origin (GCC countries included) must hold a negative COVID19 PCR test certificate for a test taken no more than 72 hours before departure. 
  • The certificate must be a PCR test. Other test certificates including antibody tests and home testing kits are not accepted in UAE. Travelers must bring an official, printed certificate in English or Arabic to check in – SMS and digital certificates are not accepted. PCR certificates in other languages are acceptable if they can be validated at the originating station.
  • You may need to take another COVID19 PCR test on arrival. If you take a test at the airport, you must remain in your hotel or residence until you receive the test result. 
  • If the test result is positive, you will be required to undergo isolation and follow the Dubai Health Authority guidelines
  • You must also download the COVID19 – DXB Smart App iOS / Android
  • Instructions: How to download the Al Hosn App


Returning to the USA and COVID-19

  • To reduce introduction and spread of new variants of SARS-CoV-2, CDC issued an Order effective January 26, 2021. It requires all air passengers arriving to the US from a foreign country to get tested for COVID-19 infection no more than 3 days before their flight departs and to provide proof of the negative result or documentation of having recovered from COVID-19 to the airline before boarding the flight. 
  • At this time all air passengers traveling to the US, regardless of vaccination or antibody status, are required to provide a negative COVID-19 test result or documentation of recovery. 
  • For more information on this testing requirement, see the Frequently Asked Questions
  • Read more from the CDC


PCR Testing Locations

ADNEC - Venue Map with PCR Testing Points

The test costs approximately AED65 per person. Home testing for individuals may be carried out on a case-by-case basis.  In addition to the above facilities, please review a center that may be closer to you.  Cursor down to view the locations. Test results will be available within 24 hours. 
•    Additional locations for medical testing in Abu Dhabi: 

  •  Abu Dhabi Stem Cells Center- 25 Al Misahah St - Zone 1 
  •  Abi Dhabi Stem Cells Center Booth- Yas Mall- Yas Island Yas West 
  •  Abu Dhabi Stem Cells Center Field Tent- Al Mushrif- Sheikh Rashid Bin Saeed St - Zone 1 
  •  Yas Healthcare L.L.C.- Backside Dusit Thani - Muroor Rd 
  •  Other center locations

More screening locations


Abu Dhabi National Exhibition Center (ADNEC)
Al Khaleej Al Arabi St - Abu Dhabi - United Arab Emirates

Map  Parking Diagram  Venue Virtual Tour

Show Hours

Monday, November 15th  - Wednesday, November 17th
10:00am - 6:00pm * Exhibitor Access *
10:00am - 6:00pm * Visitor Access *

Thursday, November 18th 
10:00am - 5:00pm * Exhibitor Access *
10:00am - 5:00pm * Visitor Access *


Thursday, November 11th (Hall 7 & 8 Only)
8:00am - 8:00am (24 hrs) * Space Only Stands *

Friday, November 12th
8:00am - 8:00am (24 hrs) * Space Only Stands *

Saturday, November 13th
8:00am - 8:00pm * Space Only Stands *
All Building work to be completed

Sunday, November 14th
8:00am - 8:00pm * Space Only & Turnkey *


Thursday, November 18th
5:30pm - 12:00am
All stand electricity will be shut off at 7:30pm.
Contractors found dismantling or packing their stands before show close at 5:00pm, will incur a non-compliance fee.

Friday, November 139h
8:00am - 10:00pm

Saturday, November 20th
8:00am - 3:00pm 


Safety Clothing

High visibility clothing or vest and covered footwear are required at all times during build-up and dismantle. A helmet is only required if your booth is a double decker or you have rigging.


Parking Information

For Hall 1 – 12 – The show organizers are instructing all build-up and dismantle traffic to go to Sheikh Zayed Sport City.
Hall 13, 14 & 15 - Marina
– The show organizers are instructing all build-up and dismantle traffic to go the venue holding area near the bridge at ADNEC. The venue traffic marshalls will operate a system of calling and directing traffic to the exhibition centre. If you have any queries concerning either traffic marshalling or parking, do not hesitate in contacting the operations team. T: +971 4 4380 355

Color coded vehicle passes will be issued as per the following:
Hall 1 – 12 - White
Hall 13 – CPI – Yellow
Hall 14 – Grandstand – Blue

Parking Fees during build up and dismantle are as follows:
0 – 30mins - Free
30 mins – 1 hr – AED 20
1 – 12 hrs – AED 40
12 – 24 hrs – AED 80
Lost tickets are AED 150
Payments will be taken at a machine at the elevator of the car parks. 
You may also park at Sheikh Zayed Sports Center and access the Park and Ride to the exhibition centre. This service is free and runs from 9 am every show day between November 12 and 15.


Badge Information

Exhibitor badge gives access to the exhibition. Only exhibitors manning the stand require an exhibitor badge. Include your temporary staff/hostess to this list for them to have access to the exhibition hall. Badges should be pre-ordered before the deadline, and can be completed on the Online Exhibitor Manual . 
Please note: There will be a charge of AED 100 per badge for onsite orders, amendments, and/or reprints; applicants must bring original/copy of passport to register onsite and photo will be taken directly at the registration desk.
The exhibitor badge collection and printing station can be found in front of Hall 7 on November 5th at 11:00am.
Additional badges are for sale at the rate of AED 60 per badge.

Badge Form and Additional Badge Form Due: October 10, 2020

Exhibitor Packs can be collected from the registration desk, located by the entrance of Hall 7 from November 9, 2021 after 10:00am. Strict security is maintained in the exhibition halls and personnel must be in possession of the necessary identification pass to gain entry.

Please see below the allocation for exhibitor badges based on the size of your stand:

Stand Size

No. of Badges

3 sqm


6 sqm


9 sqm


12 sqm


15 sqm


18 sqm


21 sqm


Divide space sqm by 3

  • In compliance with dmg Events regulations, the maximum number of people permitted on a stand (including exhibitor staff and exhibitors) should correspond to 1 person per 4sqm at any one point. You must adhere to the local physical distancing requirements. 
  • ​On-stand physical distancing must not supersede guidance set out below. 




Kallman Worldwide is pleased to provide access to our new ONLINE EXHIBITOR PORTAL.
Within the portal you will have access to all our USA Partnership Pavilion forms, deadlines, and pertinent show information.

To login to the EXHIBITOR PORTAL, use your company email address and click “forgot password”. Follow the email prompts to reset your password and gain access. If there are any issues please contact your Exhibitor Services team.

USA Partnership Pavilion Form Deadline dates:

US1 - USA Partnership Pavilion Visitor Zone
Deadline: October 10, 2021

US2 - Turnkey Stand Identification
Deadline: October 08, 2021

US3-E - Electrical, Lighting and AV Form
Deadline: September 29, 2021

US3-F Furniture and Accessories Form
Deadline: October 08, 2021

US3-G Graphics Form
Deadline: October 08, 2021

US4 - Space Only Stand Design Submission
Deadline: September 24, 2021

US5 - Onsite Contact Information
Deadline: November 01, 2021


US2 & US3 orders received after the deadline date will be subject to a 30% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide ADIPEC Exhibitor Services Team.

Online Manual Link 

Login Guidelines

*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
Marketing Tools | Mandatory
September 29, 2020 | Exhibitor Details
   September 29, 2020 | Update Product Category
   September 29, 2020 | Product Gallery
   September 29, 2020 | Upload Company Logo
   September 29, 2020 | Upload Brochures
   November 8, 2020 | Upload Press Release
   November 8, 2020 | Social Media Promotion
   October 10, 2021 | Exhibitor Badges | Mandatory
   October 10, 2021 | Additional Exhibitor Badges | Optional
   October 10, 2021 | Temporary Staff Hire | Optional
   October 10, 2021 | Catering Services | Optional
   October 10, 2021 | Participation Letter | Optional
   October 10, 2021 | Customs Letter Form | Optional
   October 10, 2021 | Pre-Visa Invitation Letter | Optional

Space Only Exhibitors
Marketing Tools | Mandatory
September 29, 2020 | Exhibitor Details
   September 29, 2020 | Update Product Category
   September 29, 2020 | Product Gallery
   September 29, 2020 | Upload Company Logo
   September 29, 2020 | Upload Brochures
   November 8, 2020 | Upload Press Release
   November 8, 2020 | Social Media Promotion
   October 5, 2021 | Electrical Mains And Power Supply | Mandatory
   October 5, 20201 | Mains Electrics Orientation Grid Plan | Mandatory
   October 10, 2021 | Contractor Badges (Show Days) | Mandatory
   October 10, 2021 | Stand Design Submission And Contractor Agreement | Mandatory
   October 10, 2021 | Exhibitor Badges | Mandatory
   October 10, 2021 | Additional Exhibitor Badges | Optional
   October 10, 2021 | Add Co-Exhibitor | Optional
   October 10, 2021 | Carpet/Floor Covering | Optional
   October 10, 2021 | Temporary Stand Staff | Optional
   October 10, 2021 | Audio Visual Equipment Hire | Optional
   October 10, 2021 | Telecom Internet And Data Services | Optional
   October 10, 2021 | Rigging Services | Optional
   October 10, 2021 | Hanging Banner | Optional
   October 10, 2021 | Electrical Accessories | Optional
   October 10, 2021 | Stand Cleaning Services | Optional
   October 10, 2021 | Catering Services | Optional
   October 10, 2021 | Heavy Machinery | Optional
   October 10, 2021 | Floral Order Form | Optional
   October 10, 2021 | Pre-Visa Invitation Letter | Optional
   October 10, 2021 | Participation Letter | Optional
   October 10, 2021 | Customs Letter Form | Optional


Lead Retrieval Guidelines - Coming Soon!

We offer a variety of graphic options to enhance your booth including posters, full panels, and full wall graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Operations Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.


4 Wall specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends 4 Wall for all your audio and IT needs.


ADIPEC USA Partnership Pavilion Catalog









Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the Smart AV ADIPEC USA Partnership Catalogue and submit to Kallman Sales  ( DUE  October 4th. Please copy myself (  on your order to ensure a smooth installation while onsite.
  2. Purchase a stand for your monitor. Table top and floor stands can be purchased through Smart AV.  A reinforced wall (for wall mounted monitors only) can be purchased on our US3 form. Please also include a layout of where you want the panel and monitor to be installed.
  3. Prepare your content in advance for presentations. Send the files directly to so that they can ensure compatibility and expedite set up onsite.


As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at
Contact: Bryce Larkin | | +1-702-691-9014


Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)










*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Erica Marino
If you're interested in sponsoring one of these events, please contact Jodi Munzer

USA Partnership Pavilion Event Schedule!

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

​Alli Cozic, Marketing and Communications
+1-201-251-2600 x101


Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr



Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.


Download these graphics to add to any of your pre-show or on-site marketing pieces:





Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA or Canada Partnership Pavilion booth at the show!

USA Partnership Pavilion                        Canada Pavilion



Your message, our media. Review the details below, and contact us for a la carte or bundled programs.


Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our advertising program is the USA Partnership Pavilion Visitor Zone — an online central hub for international buyers looking for U.S. suppliers.

  • Every exhibitor in the USA Partnership Pavilion receives a free company listing on the Visitor Zone.
  • Paid upgrades include logo placement, product spotlights, banner advertisements, and more!

​ A&D, D&S and Maritime only!!!
Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!



Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: or email, ATTN: Shree Kumar

ADIPEC 2021 Hotel Options 



View their service options: or email, ATTN: Saoussane Hannaoui


ADIPEC 2021 Hotel Tariff



International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options:



The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

Visa Requirements

U.S. citizens are subject to all UAE immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

  • Passport Validity: A passport valid for at least six months beyond date of entry is required to enter the UAE.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: All travelers must obtain a visa before arrival in the UAE. Visitors on a 30 day visa may request a visa extension, which is at the discretion of immigration officials. Anyone planning to work or study in the UAE must obtain the appropriate visa.

Download and Print the Onsite Quick Reference Guide for your Travelers!

Dining: Where to Go in Abu Dhabi

Kallman Worldwide | USA Partnership Pavilion Contacts

Sharon Slender | Operations Specialist | +1-201-251-2600 x111


Peter Kelley | Project Manager | +1-201-251-2600 x109


Jodi Munzer | Sales Associate | +1-201-251-2600 x147


Erica Marino | Project Coordinator | +1-201-251-2600 x187


Ann Kallman | Director, Creative Services and Exhibitor Services | +1-201-251-2600 x113


Alli Cozic | Marketing Assistant | @KallmanEWC | #USPavilion