Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue
Air Force Base Waterkloof 378-Jr
Western Entrance 4th Street
Centurion, 0157
City of Tshwane, Gauteng, South Africa
Map | Venue | Exhibitor Badge Pick-up & Gate Accesses
 


SHOW HOURS

Trade Days
Wednesday, September 16th - Friday, September 18th
Exhibitor Access: 8:30am - 5:00pm
Trade Visitor Access: 9:00am - 5:00pm

Public Days
Saturday, September 19th - Sunday, September 20th
Exhibitor Access: 8:00am - 5:00pm
Trade & Public Visitor Access: 8:00am - 5:00pm

 


BUILD-UP and DISMANTLE

Build-Up:
SPACE ONLY:

Saturday, September 5th - Tuesday, September 15th
8:00am - 8:00pm
TURNKEYS:
Sunday, September 13th - Monday, September 14th
8:00am - 5:00pm

  • Monday, September 14th
    • The Safety officers will be inspecting stands; however, final touches are permitted. No construction other than applying graphics, setting up furniture, etc. Hall cleaning will be taking place during the day.
  • Tuesday, September 15th
    • A media orientation will take place and final inspection of all stands must be complete on later 6:00pm. Stands not completed in time for the inspection will not be certified and permitted to exhibit.  Final cleaning of the hall will take place at 6:00pm.

Dismantle:
Sunday, September 20th •
6:00pm - 8:00pm
•  Hand carry items can be removed through a designated exit and that the goods were signed in on arrival at the Organizer’s Office.
• Dismantling and re-packing of materials and exhibits will not be permitted, except for weapons and ammunition and light and portable models.
Monday, September 21st - Thursday, September 25th
8:00am – 6:00pm

 


Safety Clothing
Helmet and closed toe footwear are required at all times during build-up and dismantle.

Kallman Worldwide does not provide safety clothing.
  



Parking Information
Click here to view the allotment specific to your stand.  Should you require additional parking passes, please contact the Operations Specialist, Sharon Slender.  The parking passes will be available when you pick up your exhibitor passes.

 



Exhibitor Badges
The organizers have allocated complimentary exhibitor passes based on the square meter size of your stand.

  • Click here to view the allotment specific to your stand.  You will receive a separate email with a direct link, username and password to place your pass order from the AAD 2020 Show Organizers.
  • Click here to view the Exhibitor Badge Pick-up location.
     

 

US1 - USA Partnership Pavilion Visitor Zone
As an exhibitor in the USA Partnership Pavilion, your company is entitled to a free listing on the USA Partnership Pavilion Visitor Zone webpage.
Deadline: August 3, 2020
Mandatory | All Exhibitors
 


US2 - Turnkey Branding Form
Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.
Deadline: TBD
Mandatory | Turnkey Exhibitors
 


US3-E - Electrical, Audio Visual and Lighting
•    Additional electrical outlets to give your presence more power.
•    Additional lighting to brighten and make your products shine.
•    Transformers to ensure your equipment will run without a glitch.
Deadline: TBD
Optional | Turnkey Exhibitors


US3-F Furniture and Accessories Form
•    Carpet color and padding upgrades for a more polished look and enhanced comfort.
•    Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.
Preview furniture catalogue here!
Deadline: TBD
Optional | Turnkey Exhibitors


US3-G Graphics Form
•    Full wall graphics
•    Posters
•    Custom sizes available upon request
Deadline: TBD
Optional | Turnkey Exhibitors


US4 - Space Only Stand Design Submission
As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.
Deadline: TBD
Mandatory | Space Only Exhibitors
 



US5 - Onsite Contact Information
Opt-in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.
Deadline: TBD
Mandatory | All Exhibitors
 


Co-Exhibitor Form
This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.
Deadline: August 3, 2020
Mandatory | All Exhibitors (if hosting co-exhibitors)

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Africa Aerospace & Defence Exhibitor Services Team.

Online Manual Link- Coming Soon

Technical Manual (PDF)

*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
MANDATORY FORMS
August TBD | Catalogue Entry 
August TBD | Exhibitors Photo Passes

OPTIONAL FORMS
August TBD | Catering
August TBD | Exhibitors Catalogue Advertisement Form
August TBD | Temporary Staff
August TBD | AV & IT 
September TBD | Business Visitor Invitation


Space Only Exhibitors
MANDATORY FORMS
August TBD | Approval of Raw Space Stand Design
August TBD | Catalogue Entry 
August TBD | Contractor Photo Passes
August TBD | Exhibitors Photo Passes
August TBD | Service Provider Photo passes
August TBD | Electrical Power & Lighting
 

OPTIONAL FORMS
August TBD | Catering
August TBD | Exhibitors Catalogue Advertisement Form
August TBD | Temporary Staff
August TBD | AV & IT 
September TBD | Business Visitor Invitation

 

We offer a variety of graphic options to enhance your booth including posters, full panels, and full wall graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

  • Graphic Guidelines
  • FTP Instructions
  • Panel & Counter Dimensions (for full panel orders only)
  • Booth Layout with Full Wall Dimensions (contact your Exhibitor Services Specialist for your custom wall sizes)
  • US3-G Order Form DUE TBD

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Chris Drum | CDrum@twigroup.com | +1-702-691-9022
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

Commercial Invoice (XLS)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator
If you're interested in sponsoring one of these events, please contact Sales.


USA Partnership Pavilion Event Schedule- Coming Soon!

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
​Alli Cozic, Marketing and Communications
+1-201-251-2600 x101
AlliC@kallman.com

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA  Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitors Zone — an online central hub for international buyers looking for U.S. suppliers.  

  • Every exhibitor in the USA Partnership Pavilion receives a free company listing on the Visitor Zone.

  • ​Paid upgrades include logo placement, product spotlights, banner advertisements, and more!


Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

 

Africa A&D Hotel Tarrif- Coming Soon!

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

AFRICA A&D Hotel Options

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 

 

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 


Visa Requirements

U.S. citizens are subject to all South Africa immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in South Africa.  Read more

  • Passport Validity: A passport valid for at least 30 days beyond date of entry is required to enter South Africa.
  • U.S. citizen visitors to South Africa for stays of up to 90 days for tourism, short business meetings, or in transit do not require visas in advance. Visitor visas will be issued at the port of entry in South Africa. If you travel to South Africa for any other purpose (e.g. employment or study), you must obtain a visa in advance.
  • Two Consecutive Blank Visa Pages: South Africa requires travelers to have two completely blank visa pages in their passports upon every arrival in South Africa. You will be denied entry and forced to return to your point of origin if you do not have two blank visa pages.

Download and Print for your Travelers

INTERNATIONAL AIRPORT INFORMATION

 

Visa Requirements
U.S. citizens are subject to all South Africa immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in South Africa.  Read more

Passport Validity: A passport valid for at least 30 days beyond date of entry is required to enter South Africa.
U.S. citizen visitors to South Africa for stays of up to 90 days for tourism, short business meetings, or in transit do not require visas in advance. Visitor visas will be issued at the port of entry in South Africa. If you travel to South Africa for any other purpose (e.g. employment or study), you must obtain a visa in advance.
Two Consecutive Blank Visa Pages: South Africa requires travelers to have two completely blank visa pages in their passports upon every arrival in South Africa. You will be denied entry and forced to return to your point of origin if you do not have two blank visa pages.


TRANSPORTATION & VENUE ACCESS

 

How many badges will I receive and how to do I obtain them?
The organizers have allocated complimentary exhibitor passes based on the square meter size of your stand.

Click here to view the allotment specific to your stand.  You will receive a separate email with a direct link, username and password to place your pass order from the AAD 2020 Show Organizers.
Click here to view the Exhibitor Badge Pick-up location at the Officer's Mess (Page 2), located on the corner of Union Avenue and Trichardt Road. Entranceway off of Union Avenue.

The exhibitor badge pickup is not located within the confines of the venue. 

NOTE: The distance between the badge office and venue is approximately five minutes by automobile. 

Be sure to bring a color copy of your passport or South African ID, along with original documentation to avoid delays during the registration process. We strongly advise picking badges up prior to the show days should there be any unforeseen issues.

Is there a shuttle service available?
AAD has developed a park-and-ride system to make parking easier. Zwartkop Airbase and Air Force 68 Air School have been identified as official parking areas, while a third parking area will be located inside the AFB Waterkloof.  Other Park and ride sites are Fountains Valley, Gautrain Station Centurion and Armscor Sports Ground.

Where Can I Access Taxis? 
Tshwane is very accessible. It is only 48 km from OR Tambo International Airport. Three other airports – Wonderboom, Lanseria and Rand Airport – are within 40 minutes' drive from the city center. Long-distance trains and buses stop at Pretoria Station. The Gautrain, Africa's first world-class, modern rapid rail service, links Tshwane with Johannesburg and OR Tambo International Airport. Three national highways – the N1, N4 and N14 – and two regional highways – the R21 and R80 – converge on the city.   
Only residents of the area, pedestrians, park & ride buses and Gautrain shuttles will be allowed access to Solomon Mahlangu (Hans Strijdom) Road, which will be closed from 4:00 am to 7:00 pm on both public air show days.

Where are the Car Parks?
Exhibitors must enter parking through the Exhibitor’s Gate. Permits will be allocated as per the following schedule.

Exhibitor Car Park Allocations are as follows:

IN DOOR EXHIBITION AREA    PARKING PASSES
12 - 19 m²  -     2
20 - 24 m²  -     3
25 -  49 m²  -    4
50 -  100 m²  -  5
Per 100 m²  -    8

After August 30, 2020, should space be available, additional permits can be purchased at a cost on the basis of ‘first come, first served.’

Service vehicles must park in the Services Car Park allocated area when not in use.

Can I purchase a vehicle pass?
Contact Leona Redelinghuys, the organizers to request additional parking passes.

How do I access Handicapped Parking?
Coming soon!



BUILD-UP & DISMANTLE

 

What are the Build-Up & Dismantle Hours?

Build-Up:
SPACE ONLY:

Saturday, September 5th - Tuesday, September 15th
8:00am - 8:00pm
TURNKEYS:
Sunday, September 13th - Monday, September 14th
8:00am - 5:00pm
Monday, September 14th
The Safety officers will be inspecting stands; however, final touches are permitted. No construction other than applying graphics, setting up furniture, etc. Hall cleaning will be taking place during the day.
Tuesday, September 15th
A media orientation will take place and final inspection of all stands must be complete on later 6:00pm. Stands not completed in time for the inspection will not be certified and permitted to exhibit.  Final cleaning of the hall will take place at 6:00pm.

Dismantle:
Sunday, September 20th •
6:00pm - 8:00pm
Hand carry items can be removed through a designated exit and that the goods were signed in on arrival at the Organizer’s Office. Dismantling and re-packing of materials and exhibits will not be permitted, except for weapons and ammunition and light and portable models.
Monday, September 21st - Thursday, September 25th
8:00am – 6:00pm

What badges can I use during Build-Up and Dismantle?
Coming soon!

Can we park at the site during build-up?
Exhibitors must enter parking through the Exhibitors Gate.

Is there a safety dress code during build-up?
Helmet and closed toe footwear are required at all times during build-up and dismantle.
Kallman Worldwide does not provide safety clothing.



SHOW INFORMATION

Admission Hours

Trade Days
Tuesday, February 11th
7:30 am - 6:00 pm - Exhibitor Access
12:00noon - 5:00pm - Visitor Access
Wednesday, February 12th - Friday, February 14th
7:30 am - 6:00 pm - Exhibitor Access
9:30am - 5:00pm - Visitor Access
Public Days
Saturday, February 15th - Sunday, February 16th
7:30 am - 6:00 pm - Exhibitor Access
9:30 am - 5:00 pm - Visitor Access

When & where does the USA Partnership Pavilion Opening Ceremony & Ribbon Cutting take place?
The USA Pavilion Opening Ceremony takes place Wednesday, September 16, 2020.   Time TBD. 

The reception and ceremony will begin with networking followed by the playing of the U.S. and Africa national anthems.  Brief remarks by Kallman Worldwide and U.S. Government Representatives will be made at the event and will culminate with the ceremonial ribbon cutting to officially “open” the USA Partnership Pavilion for business at Africa Aerospace & Defence.

Is there a dress code for show days?
All exhibitors are expected to dress formally in a suit/national dress/service uniform or any other appropriate wear.  The organizers reserve the right to determine whether the attire of an exhibitor is acceptable and in keeping with the best interests of the exhibition.

When and where can I pick up my Official Catalogue?
The Official Catalogue will be delivered to the stands and they will also be available at the Exhibitor Badge Registration Officer's Mess.

Where can I find the Organizer’s Office?
The Organizer’s Office can be found on the southern side of Hangar 7.

How can I book a conference room with the USA Partnership Pavilion?
Visit the USA Pavilion Meeting Point, once you arrive onsite. Reservations are on a first come-first served basis and are limited to 1 hour per exhibiting company per day.  When booking conference rooms, exhibitors should provide:

•    Date (Day) and Time of Meeting
•    Length of Meeting (Note:  Times are limited to 1 hour per day per exhibiting company)
•    Number of attendees
•    On-site contact name and number


VENUE

Where does Africa Aerospace & Defense take place?
Air Force Base Waterkloof 378-Jr
Western Entrance 4th Street
Centurion, 0157
City of Tshwane, Gauteng, South Africa
Map | Venue | Exhibitor Badge Pick-up & Gate Accesses

What services are offered in the USA Partnership Pavilion?
•    WiFi will be available in the USA Partnership Pavilion Meeting Point.
•    Complimentary snacks
•    Coffee, hot tea, and a selection of cold beverages
•    Email station
•    Phone charging station
•    Conference Rooms available for booking

Is WiFi available?
There will be free Wi-Fi available on site.

Which security measures are in place?
Security within Air Force Base Waterkloof is the responsibility of the South African National Defence Force. In addition, the Organizers will arrange for additional security within the Exhibition Area. While every effort will be made, neither the South African National Defence Force nor the Organizers can guarantee the protection of Exhibitor’s property. As there is an increased risk of theft during the period of break-down, Exhibitors would be prudent to strengthen their own security arrangements at this time.

What do I do in an emergency?
The national government’s Emergency Management Service (EMS) phone number, including ambulance services, is 10177.    The nationwide emergency phone number for the police is 10111.


PUBLIC WEEKEND: WHAT TO EXPECT

Do we have to man our stand during the public weekend/ will the halls be open?
During the open hours of the Exhibition, each Exhibitor will be responsible for the security of their exhibits and property. The organizers will provide overall hall security at night between 6:00 pm and 9:00 am the following day. Exhibitors must maintain their exhibits on their stands and present their aircraft within the Static Aircraft Park and in the Flying Display, as applicable, throughout the period of the Exhibition (Wednesday, September 16th, 2020 to Sunday September 20th, 2020 inclusive). 

Throughout the opening hours of the Exhibition, dust covers must be removed from exhibits including aircraft and all stands must be manned.

What items can I remove when the show closes for business on Sunday, September 20th?
From September 16th to September 20th, 2020, no person will be permitted to remove any goods, exhibits or structures from the Exhibition Halls or Site, between the hours of 5:00 pm and 10:00 am, unless they are in possession of a Goods Removal Permit signed by the Organizers.

NOTE: On Monday September 21st, 2020, Exhibitors will be allowed to dismantle their stands from 8:00 am onwards. Exhibitors are responsible for the security of goods on their stand and are advised to remain on site until all goods and freight have been removed.

BREAKDOWN WILL COMMENCE AT 8:00 AM ON MONDAY SEPTEMBER 20th, 2020 AFTER WHICH THE ORGANIZERS TAKE NO FURTHER RESPONSIBILITY FOR EXHIBITORS GOODS. GOODS MAY NOT BE REMOVED FROM THE SITE BEFORE 8:00 AM ON SEPTEMBER 20th, 2020.

Kallman Worldwide | USA Partnership Pavilion 
 

Sharon Slender | Senior Operations Specialist
SharonS@kallman.com | +1-201-251-2600 x111
 
Peter Kelley | Project Manager and Sales Associate
PeterK@kallman.com | +1-201-251-2600 x109
 
Martha Bazan| Project Coordinator
MarthaB@kallman.com | +1-201-251-2600 x133
 
Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 
Alli Cozic | Social Media
AlliC@kallman.com | @KallmanEWC | #USPavilion