Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

Venue 
Gallagher Convention Centre, Johannesburg, South Africa
Map | Venue Website 

 


Show Hours

Tuesday, October 13th & Wednesday, October 14th
9:00am - 05:15pm Exhibitor Access
10:00 am - 5:00pm Visitor Access

Thursday, October 15th
9:00am - 8:00pm Exhibitor Access
10:00am - 4:00pm Visitor Access


Build-Up and Dismantle

Build-Up

Sunday, October 11th
08:00am - 10:00pm 

Monday​, October 12th
8:00am - 10:00pm  

•   All Stand Construction must be completed by 01:00ps on Monday 12 October 2020, including removal of all stand material out of the halls and loading bays.
•    Stand Dressing and exhibit set up should be completed by 10:00pm on Monday 12 October 2020.
•    Any stands not completed by the above times will be subject to a late working fine.

Dismantle

Thursday, October 15th
4:30pm – 6:00pm Shell Scheme & Space Only Exhibitors
4:30pm – 10:00pm Contractors

Friday, October 16th
08:00am– 10:00pm Contractors

•    Exhibits cannot be removed or dismantled before the close of show, or until the halls are clear of ALL visitors.
•    Access for Space Only Contractors is approximate; they will be held at the marshalling gate until Venue rigging services, aisle carpet removal and empty boxes / crates have been delivered to stands.
•    Exhibitors are advised not to leave their stand unattended at any time during breakdown.
•    It is the Exhibitor's responsibility to remove all stand materials, carpet tape, packaging and waste from the halls. Please note that charges will be levied for the removal of any discarded items.
•    The Organisers and the Venue are not held responsible for any items left in the halls or loading bays overnight or beyond 02:00pm on Friday October 16  2020.


Health and Safety Information
 

Health and Safety Information -Africa Health 2020


Parking Information

Open, secure parking for visitors and exhibitors is charged at a nominal fee per vehicle per day, and is secured by Seriti. Exhibitor parking is available in Open parking blocks A and B, this is free of charge with the exhibitors’ badge required to grant access.


Badge Information

No one will be permitted into the Exhibition hall during Build-Up, Open period or Breakdown without the appropriate pass. Contractors should refer to local Venue protocol for obtaining the relevant passes for entry. During the Open days, Contractor’s are also required to have a Show Day Contractor pass issued by the Organiser in order to access the halls. 
All Exhibitor and temporary stand staff badges must be pre-ordered supplying the full information; please submit your list via the Exhibitor Badge form on the Online Customer Centre.  
Badges will be available to pick up from 12:00pm on Sunday October 11 2020 from the entrance of hall 2. 

Customer Centre Link Click Here
*Please contact opsafricahealth@informa.com if you have not received your login details.

The Customer Centre is the portal and home to the ‘Online Exhibitor Manual’. It has been created to simplify your exhibitors pre-event experience, assist with ordering services and providing important event information. Please take your time to read through all the information carefully.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.


You will find a list of forms below that are available for Africa Health 2020, along with the deadline dates which are alongside each form. To complete these forms you must login to your Customer Centre Link

Please be aware: If forms are not completed by the deadlines specified surcharges may be applied and some services may no longer be available.

Most of the forms apply to ‘ALL stand types’ but some are specific to ‘Shell Scheme’ or ‘Space Only’. Please make sure to check the stand type on the form name before placing your order.

Required Exhibitor Forms
August 1, 2020 | My Company ProfileMandatory
August 10, 2020 | Public liability InsuranceMandatory
September 10, 2020 | Exhibitor BadgeMandatory
September 10, 2020 | Nameboard Fascia​Mandatory

Shell Scheme Stand Add-ons Forms
TBD | Audio Visual Form_AH 2020 | Optional
TBD | On-stand Activities Form_AFH 2020 | Optional
TBD | Furniture and shell optional extras form - AFH 2020 | Optional
TBD | Electrical form (Shell Scheme) - AFH 2020 | Optional

Optional Forms
TBD | Contractor Badge Information - AFH 2020 | Optional 
TBD | Contractor Checklist - AFH 2020 | Optional 
TBD | Stand Cleaning & Skip Hire - AFH 2020 | Optional 
TBD | Stand Security Coverage - AFH 2020 | Optional 
TBD | Temporary Stand Staff - AFH 2020 | Optional 
TBD | VISA Letter Request form - AFH 2020 | Optional 
TBD | Catalogue Advertising - AFH 2020 | Optional 
TBD | UPGRADE MY ENTRY: DIGITAL EXHIBITOR TOOL KIT | Optional 

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Ready to ship your tradeshow materials??? 

Learn more at www.twigroup.com
Contact: Chris Drum | CDrum@twigroup.com | +1-702-691-9022
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

 

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

 

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more


Travel.Ca

The Travel Advice and Advisories are the Government of Canada’s official source of destination-specific travel information. They give you important advice to help you to make informed decisions and to travel safely while you are abroad. No matter where you plan to travel, make sure you check the Travel Advice and Advisories page for your destination twice: once when you are planning your trip, and again shortly before you leave. Safety and security conditions may change between the date you book your travel and your departure date.

Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 

Registration of Canadians Abroad

Registration of Canadians Abroad is a free service that allows the Government of Canada to notify you in case of an emergency abroad or a personal emergency at home. The Canadian government encourages you to register whether you are planning a vacation or living abroad. Read More

By enrolling in Registration of Canadians Abroad, you will receive:

  • Important information before or during a natural disaster or civil unrest.
  • Instructions during emergencies.
  • Important changes or updates to the Travel Advice and Advisories for the country for which you registered.

USA Visa Requirements

Click Here for more information: Travel.state.gov-South Africa 

Please visit the Department of Home Affairs website for the most up to date entry and exit requirements.

The Embassy of the Republic of South Africa is located at 3051 Massachusetts Avenue, NW, Washington, DC 20008, telephone (202) 232-4400. Visit the Embassy of South Africa for the most current visa information.

Visas: Effectively immediately, all U.S. citizens are required to have a visa prior to entering South Africa. Visas will not be issued upon arrival. Please use either bold or red lettering.

Two Consecutive Blank Visa Pages: South Africa requires travelers to have two completely blank visa pages in their passports upon every arrival in South Africa. You will be denied entry and forced to return to your point of origin if you do not have two blank visa pages.


Canada Visa Requirements

Click Here for more information: Canadian Passport

Regular Canadian passport

Your passport must be valid for at least 30 days beyond the date you expect to leave South Africa. Your passport must contain at least 2 empty visa pages for the necessary South African Temporary Residence Permit. Without it, you will be denied entry into the country.

You may also be denied boarding at the point of departure if you don’t have enough blank pages for the visa. If you plan to visit neighbouring countries and return to South Africa, ensure that there are sufficient visa pages in your passport for those countries’ visas and those of South Africa.

Click Here for more information: Regular Canadian passport

Visas

Canadians do not need a tourist visa to enter South Africa. However, upon arrival, immigration officials will issue a temporary residents visa (TRV) for up to 90 days. Check the expiry date of your TRV to ensure you don’t overstay.

If you overstay without authority, you may be forced to pay a fine upon departure and/or can be refused entry for up to 5 years.

Serious offenders may be arrested before departure and detained until their court appearance. In such cases, visitors may face a very substantial fine and be deported at their own expense.

Tourist visa: Not required for stays up to 90 days
Business visa: Not required for stays up to 90 days
Student permit: Required
Employment permit: Required

More about South African visas - South African Department of Home Affairs

Kallman Worldwide 

Joan Williams | Program Manager
JoanW@kallman.com | +1-201-251-2600 x115
 

Jodi Munzer | Sales Lead
JodiM@kallman.com | +1-201-251-2600 x119
 

Lillian Tyrrell | Project Coordinator
LillianT@kallman.com | +1-201-251-2600 x110
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion