The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

CORONAVIRUS UPDATE
July 8, 2020

As trade events are starting up again in Asia, the Middle East, and Europe, you should know that some of the most experienced organizations and individuals in our industry have already been working together to provide guidelines and recommend best practices for the safest possible events. Please review both the Kallman and the show organizer guidelines as they are very important to your travels.

Kallman Covid Safety Plan

Informa Covid Safety Plan

 

We are following the coordinated advice of the WHO, CDC, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:

World Health Organization Coronavirus Guidelines

Centers for Disease Control Coronavirus Guidelines

We will update this advisory regularly as warranted.

 

Travel to the UAE and COVID-19

Coming Soon!

Accessing Dubai World Trade Centre

Coming Soon!

Returning to the USA and COVID-19

To reduce introduction and spread of new variants of SARS-CoV-2, CDC issued an Order effective January 26, 2021. It requires all air passengers arriving to the US from a foreign country to get tested for COVID-19 infection no more than 3 days before their flight departs and to provide proof of the negative result or documentation of having recovered from COVID-19 to the airline before boarding the flight. For more information on this testing requirement, see the Frequently Asked Questions.

 

PCR Testing Locations

Coming Soon!

Venue
Dubai World Trade Centre
Sheikh Zayed Rd
Dubai - United Arab Emirates
Map | Site Map | Parking Diagram

 


Show Hours
Monday, June 21st 
8:00am - 6:30pm Exhibitor Access
10:00 am - 6:00pm Visitor Access
7:45am - 6:30pm InfoHub Desk

Tuesday June 22nd
9:00am - 6:30pm Exhibitor Access
10:00 am - 6:00 pm Visitor Access
8:00am - 6:30pm InfoHub Desk

Wednesday June 23rd
9:00am - 6:30pm Exhibitor Access
10:00 am - 6:00 pm Visitor Access
8:30am - 6:30pm InfoHub Desk

Thursday June 24th
9:00am - 9:00pm Exhibitor Access
10:00am - 5:00pm Visitor Access
8:45am - 10:30pm InfoHub Desk

* Power supply to ALL stands MUST be switched on 30 minutes before show open and MUST be switched off 30 minutes AFTER the show closes every day. If power is required beyond this, 24hrs power must be ordered from the official contractor.

 


Build-Up
Friday, June 18th
8:00am - 10:00pm  Access to Space Only Contractors
7:30am - 10:00pm  InfoHub Desk

Saturday, June 19th 
8:00am - 10:00pm  Access to Space Only Contractors
2:00pm - 10:00pm  Access to Exhibitors (Space Only & Turnkey)
7:45am - 10:00pm  InfoHub Desk

Sunday, June 20th 
8:00am - 10:00pm  Access to Space Only Contractors
8:00am - 10:00pm  Access to Exhibitors (Space Only & Turnkey)
7:45am - 10:00pm  InfoHub Desk

* All stand construction must be completed by 6:00PM on Sunday, June 20th.
* All stand dressing and exhibit set up must be completed by 10:00PM on Sunday, June 20th.

* Any stands not completed by the above times will be subject to a late working fine.

Dismantle
Thursday, June 24th
5:30pm - 9:00pm  Dismantling of Stands
10:00pm - 11:59pm  Space only Contractors allowed in hall
8:45am - 10:30pm  InfoHub Hours

Friday, June 25th
12:01am - 1:00pm  Dismantling of Stands and Clearing of Hall

Saturday, June 26th
00:01am - 3:00pm  Dismantling of Stands and Clearing of Hall

* No exhibits or stand material are to be removed before the start of breakdown has been publicly announced by the organiser
* Exhibits cannot be removed or dismantled before the close of show, or until the halls are clear of ALL visitors.
* Access for Space Only Contractors is approximate; they will be held at the marshalling gate until Venue rigging services, aisle carpet removal and empty boxes / crates have been delivered to stands.
* Exhibitors are advised not to leave their stand unattended at any time during breakdown.
* It is the Exhibitor's responsibility to remove all stand materials, carpet tape, packaging and waste from the halls. Please note that charges will be levied for the removal of any discarded items.
* The Organisers and the Venue are not held responsible for any items left in the halls or loading bays overnight or beyond 13:00 on Friday 25 June 2021 and beyond 15:00 on 26 June 2021 for Hall 2-4 & Saeed Halls 1-3

 


Safety Clothing
High visibility clothing or vest, and steel toe footwear are required at all times during build-up and dismantle.

Kallman Worldwide does not provide safety clothing.

 

 


Parking Information
Parking Diagram
 

Car Parks 1A, 1B & 1C are free of charge and located off 312th Road, close to the Convention Gate / Novotel entrance.  There is additional parking near the Za’abeel Hall entrance.

There are two Multi-Story Car Parks which have a nominal parking fee per hour:  (1) behind Sheikh Rashid Hall Shiekh Maktoum Hall and (2) next to Sheikh Rashid Tower (close to Hall 1). Vehicles are not allowed to park overnight. Any vehicle left overnight will incur a penalty fee and DWTC reserves the right to remove all vehicles remaining in the car park after the permitted 24 hour period.

A parking token is issued on arrival and must be submitted for payment on departure. A lost parking token will be charged in addition to the respective hourly parking charges, and is not refundable.
 

If you would preffer free parking please see the attached Parking Diagram to view a map that indicates the location of free parking, paid parking and valet parking.

 


Badge Information
*Subject to change to accomodate COVID regulations

BADGE ALLOCATION

STAND SIZE

NO. BADGES

less than 20 sqm

7

20 - 40 sqm

14

40 - 60 sqm

21

60 - 80 sqm

28

80 - 100 sqm

35

100 - 200 sqm

60

200 - 300 sqm

80

Over 300 sqm

100

Each Badge should be entered with an individual email address, since all exhibitors will be emailed a bar code that they can scan onsite to receive their badges. We advise against using generic emails such at info@, sales@ etc. Please print this bar code to have onsite so you can collect your exhibitor badge.  Badges can be collected onsite on June 14th from 2:00pm onwards.

There will be 4 points to collect the badges | Venue Map

  • Saeed 2 foyer (across hall 4)
  • Sheikh Rashid Foyer (across hall 7)
  • Zabeel 6
  • Plaza Registration tent (during build up only).

Please note that the organizers will be unable to pre-print your Exhibitor Badges if your submission is made after May 29th, resulting in an on-site printing charge of AED 10/- per badge.  We highly recommend that you submit the Exhibitor Badge form prior to the deadline to avoid any unnecessary inconvenience during the show.

CAN1 - Canada Pavilion Visitor Zone- Coming Soon!

As an exhibitor in the Canada Pavilion, your company is entitled to a free listing on the Canada Pavilion visitor zone webpage.

Deadline:  April 16, 2021

Mandatory | All Exhibitors

 

CAN2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: May 3, 2021

Mandatory | Turnkey Exhibitors

 

CAN3-E - Electrical, Lighting and AV Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.

Deadline: May 3, 2021

Optional | Turnkey Exhibitors

 

CAN3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: Deadline: May 3, 2021

Optional | Turnkey Exhibitors

 

CAN3-G Graphics Form

  • Full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: May 3, 2021 *Graphic orders AND Files are due by the May 3rd deadline*

Optional | Turnkey Exhibitors

 

CAN4 - Space Only Stand Design Submission

As part of the Canada Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: April 12, 2021

Mandatory | Space Only Exhibitors

 

CAN5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: June 7, 2021

Mandatory | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: March 31, 2021

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

CAN2 & CAN3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Arab Health Exhibitor Services Team.

Arab Health Customer Care Centre

Swap Card Program

*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details. Keep in mind only fully paid exhibitors have been registered. If you are unsure of your payment status, please contact our finance department.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
ASAP | Visa Letter Participation Requests | Mandatory if required for UAE travel
TBD | Complete My Company Profile | Mandatory
5/04/2021 | On-stand Activities | Mandatory if having onstand activities
5/19/2021 | Internet & Wifi | Optional
5/22/2021 | Security | Optional
5/22/2021 | Stand Catering | Optional
TBD | Badge Registration | Mandatory
TBD | Upgrade My Entry - Book Enhanced Omnia Package | Optional
 

Space Only Exhibitors
ASAP | Visa Letter Participation Requests | Mandatory if required for UAE travel
4/01/2021 | Stand Contractor Details Submission | Mandatory
4/22/2021 | Stand Design Submission | Mandatory
5/04/2021 | On-stand Activities | Mandatory if having onstand activities
5/9/2021 | ECO Flooring Form | Optional
5/19/2021 | Internet & Wifi | Optional
5/22/2021 | Security | Optional
5/22/2021 | Stand Catering | Optional
5/22/2021 | Stand Cleaning | Optional
TBD | Complete My Company Profile | Mandatory
TBD | Electrical Form - Space Only Power Supply | Mandatory
TBD | Badge Registration | Mandatory
TBD | Upgrade My Entry - Book Enhanced Omnia Package | Optional

 

Additional Organizer Resources

Official Vendor Information

Health Safety & Security

Space only Stand Design Information

Exhibition Code of Conduct

Sustainability

We offer a variety of graphic options to enhance your booth including posters, full panels, and full wall graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

 

4 Wall specializes in providing audio visual and IT services in exhibitions, conferences, and events worldwide. Known for their service and reputation, Kallman Worldwide recommends 4 Wall for all your audio and IT needs.

 

Arab Health Canada Pavilion Catalogue- Coming Soon!

 

 

 

 

 

 

 

 

Please be sure to complete the following when ordering AV equipment:

  1. Complete the order form on the 4 Wall Arab Health Canada Pavilion Catalogue and submit to Charlotte Tew (CharlotteT@smart-av.com) DUE TBD.  Please copy myself (Keira Small (KeiraS@kallman.com) on your order to ensure a smooth installation while onsite.
  2. Purchase a stand for your monitor. Table top and floor stands can be purchased through 4 Wall.  A reinforced wall (for wall mounted monitors only) can be purchased on our CAN3 form. Please also include a layout of where you want the panel and monitor to be installed.
  3. Prepare your content in advance for presentations. Send the files directly to CharlotteT@smart-av.com so that they can ensure compatibility and expedite set up onsite.

 

As the official freight forwarder of the Canada Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)- Coming Soon!

Commercial Invoice (XLS)- Coming Soon!

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Project Coordinator, Gabrielle Fasolo
If you're interested in sponsoring one of these events, please contact Jodi Munzer.


Canada Pavilion​ Event Schedule- Coming Soon!

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to Canada Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

 

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

CANADA PARTNERSHIP PAVILION LOGOS

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your Canada Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the Canada Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the Canada Partnership Pavilion Visitor Zone — an online central hub for international buyers looking for Canadian suppliers.. 

  • Every exhibitor in the Canada Partnership Pavilion receives a free company listing on the Visitor Zone.

  • ​Paid upgrades include logo placement, product spotlights, banner advertisements, and more!.

 

SPONSORSHIPS

Associate your brand with exclusive, high profile Canada Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.


Hotel and Travel Partner

JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

Arab Health Hotel Booking Form

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

Arab Health Hotel Tariff

 


 

Arab Health's list of hotel recommendations through partnership with onPeak.

 Offical Show Organizer Hotels

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 

Travel.Ca


The Travel Advice and Advisories are the Government of Canada’s official source of destination-specific travel information. They give you important advice to help you to make informed decisions and to travel safely while you are abroad. No matter where you plan to travel, make sure you check the Travel Advice and Advisories page for your destination twice: once when you are planning your trip, and again shortly before you leave. Safety and security conditions may change between the date you book your travel and your departure date.

Read more


 

Registration of Canadians Abroad

Registration of Canadians Abroad is a free service that allows the Government of Canada to notify you in case of an emergency abroad or a personal emergency at home. The Canadian government encourages you to register whether you are planning a vacation or living abroad. Read More

By enrolling in Registration of Canadians Abroad, you will receive:

  • Important information before or during a natural disaster or civil unrest.

  • Instructions during emergencies.

  • Important changes or updates to the Travel Advice and Advisories for the country for which you registered.

 

Canada Visa Requirements

Click Here for more information

  • Regular Canadian passport

  • Your passport must be valid for at least 6 months beyond their date of entry into the United Arab Emirates.

Visas

  • Tourist visa: Not required

  • Business visa: Required

  • Student visa: Required

If you’re entering the UAE as a tourist, you must obtain an entry stamp at the port of entry. This entry stamp is free and valid for 30 days. It’s renewable for a further 30 days.

Useful links

Download and Print for your Travelers- Coming Soon!

Coming Soon!

Kallman Worldwide | Canada Partnership Pavilion
 

Keira Small | Operations Specialist
KeiraS@kallman.com | +1-201-251-2600 x189


Ann Kallman | Operations Director
AnnK@kallman.com | +-201-251-2600 x113
 

Joan Williams | Program Manager
JoanW@kallman.com | +1-201-251-2600 x115
 

Jodi Munzer | Sales Lead
JodiM@kallman.com | +1-201-251-2600 x119
 

Gabrielle Fasolo​ | Project Coordinator
GabrielleF@kallman.com | +1-201-251-2600 x110
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion