Defense & Security 2021

Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

CORONAVIRUS UPDATE- 
July 8, 2020

As trade events are starting up again in Asia, the Middle East, and Europe, you should know that some of the most experienced organizations and individuals in our industry have already been working together to provide guidelines and recommend best practices for the safest possible events. Please review both the Kallman and the show organizer guidelines as they are very important to your travels.

Kallman Pavilion Safety Plan

Show Organizer Safety Plan- Coming soon!

 

We are following the coordinated advice of the WHO, CDC, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:

World Health Organization Coronavirus Guidelines

Centers for Disease Control Coronavirus Guidelines

We will update this advisory regularly as warranted.

Travel to Thailandand COVID-19

Coming Soon!

Accessing IMPACT Exhibition and Convention Center

Coming Soon!

Returning to the USA and COVID-19 

To reduce introduction and spread of new variants of SARS-CoV-2, CDC issued an Order effective January 26, 2021. It requires all air passengers arriving to the US from a foreign country to get tested for COVID-19 infection no more than 3 days before their flight departs and to provide proof of the negative result or documentation of having recovered from COVID-19 to the airline before boarding the flight. For more information on this testing requirement, see the Frequently Asked Questions.

 

PCR Testing Locations

Coming Soon!

Venue
IMPACT Exhibition and Convention Center,  Hall 1-2
Muang Thong Thani, Thailand
Map | Venue Plan

 


Show Hours- New Info Coming soon!
Monday, November 18th
8:00am – 6:00pm Exhibitor Access
11:00am - 5:00pm Visitor Access
Wednesday, November 19th - Thursday, November 21st
9:00am – 6:00pm Exhibitor Access
10:00am - 5:00pm Visitor Access

 


Build-Up and Dismantle- New Info Coming soon!
Build-up (construction of Turnkey and Space Only builds)
Friday, November 15, 1:00pm - 9:00pm
Saturday, November 16, 8:00am - 9:00pm
Sunday, November 17, 8:00am – 9:00pm (Turnkey booths available for exhibitor arrival)

Dismantle
Thursday, November 21, 5:00pm (Show Closes)
Thursday, November 21, 5:00pm- 12:00midnight (Power and electrical installations to be shut off at 6:00pm)
Friday, November 22, 8:00am – 3:00pm
Friday, November 22, 5:00pm (completion of breakdown)

 


Safety Clothing

High visibility clothing or vest, helmet and covered footwear are not required for the build up and dismantle period. However, we do recommend taking precaution while onsite during build-up and dismantle with proper attire.

 


Parking Information

Outdoor parking, Aktiv Square & Lakeside are free of charge. Please follow the signage. There will be shuttle bus service to the hall entrance.
Challenger - The first three hours are 30 baht (approx $0.88 USD). After that it is 20 baht (approx $0.59 USD) per additional hour.
Forum- There will be no charge for the first 30 minutes. First 3 hours: 40 baht (flat rate). 3+hours: 20 baht/each additional hour.
Behind Hall 1- There will be no charge for the first 30 minutes. First 3 hours: 40 baht (flat rate). 3+hours: 20 baht/each additional hour.
Cosmo Bazaar- There will be no charge for the 1st hour. After the first hour, the fee will be 20 baht/each additional hour.

Parking Area

Location

Indoor Parking 1 (P 1)

IMPACT Challenger

Indoor Parking 2 (P 2)

IMPACT Forum

Indoor Parking 3 (P 3)

Behind Hall 1

Outdoor Parking 4 (P 4) ** Closest to Hall 7

Behind Hall 7-8

Outdoor Parking 5 (P 5)

Behind Hall 3-4

Outdoor Parking 6 (P 6)

Behind Hall 1-2

Aktiv Square

Aktiv Square

Lakeside

Lakeside

Overnight parking is not permitted and subject to a fine of 100 baht each hour. For more information- visit the IMPACT website

 


Badge Information
Exhibitors are requested to make their first stop at the Exhibitor Registration Counter when they arrive on site, to collect their badges.
Exhibitor Registration is open from:
Nov 16-17 (Saturday – Sunday):  08:30AM – 08:00PM
Space of 0 – 12 sqm. = 5 badges
Space of 13 – 24 sqm. = 10 badges
Space of 25 – 72 sqm. = 15 badges
Space of 72+ sqm. = 25 badges
Additional or replacement badges will cost 100 Baht each (approximately $3.00 USD)

Exhibitor badges are only to be used by exhibitors and their staff manning booths during the exhibition period. For security reasons, exhibitors and their personnel are requested to wear their badges at all times when in the exhibition hall. Exhibitor badges will be issued to all exhibitors and staff manning their booths, in accordance with the list of names given on the Exhibitor Name Badge Form.

Contractor badges are for the purposes of stand construction and moving of exhibits, badges will be issued by the Organizer approved contractors and their workmen to enter the exhibition hall during the build-up and dismantling period only. A limited number of stand-by badges may be issued should a contractor have a valid reason to be present during the exhibition period {e.g. maintenance, remedial purposes, etc.).

Kallman Worldwide is pleased to provide access to our new ONLINE EXHIBITOR PORTAL.
Within the portal you will have access to all our USA Partnership Pavilion forms, deadlines, and pertinent show information.

To login to the EXHIBITOR PORTAL, use your company email address and click “forgot password”. Follow the email prompts to reset your password and gain access. If there are any issues please contact your Exhibitor Services team.

USA Partnership Pavilion Form Deadline dates:

US1 - USA Partnership Pavilion Visitor Zone
Deadline: November 4, 2021

US2 - Turnkey Stand Identification
Deadline: September 17, 2021

US3-E - Electrical, Lighting and AV Form
Deadline: September 17, 2021

US3-F Furniture and Accessories Form
Deadline: September 17, 2021

US3-G Graphics Form
Deadline: September 17, 2021

US4 - Space Only Stand Design Submission
Deadline: September 15, 2021

US5 - Onsite Contact Information
Deadline: October 8, 2021

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Defense & Security Exhibitor Services Team.

Online Manual Link
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors- New Dates Coming soon!
August 16, 2019 | 2 Show Preview: Product Highlights | Mandatory
September 30, 2019 | 1 Show Activity Questionnaire | Mandatory
September 30, 2019 | 3A,B & C Show Directory | Mandatory
September 30, 2019 | 4 Visitor E-Invitation Card | Optional
September 30, 2019 | 11 Exhibitor Name Badge | Mandatory
October 4, 2019 | 20 Security Services | Optional
October 16, 2019 | 26 Invitation Letter for Visa Application | Optional
October 30, 2019 | 19 Telephone and Internet Services | Optional

Space Only Exhibitors
August 16, 2019 | 2 Show Preview: Product Highlights | Mandatory
September 30, 2019 | 1 Show Activity Questionnaire | Mandatory
September 30, 2019 | 3A,B & C Show Directory  | Mandatory
September 30, 2019 | 4 Visitor E-Invitation Card | Optional
September 30, 2019 | 11 Exhibitor Name Badge | Mandatory
September 30, 2019 | 13 Stand Construction | Mandatory
October 4, 2019 | 20 Security Services | Optional
October 16, 2019 | 26 Invitation Letter for Visa Application | Optional
October 18, 2019 | 15 Lighting & Electrics | Mandatory
October 30, 2019 | 19 Telephone and Internet Services | Optional
October 30, 2019 | 21 Cleaning Services | Optional

We offer a variety of graphic options to enhance your booth including posters, full panels, and full wall graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Operations Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

 

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Jamaela Malhotra
If you're interested in sponsoring one of these events, please contact Rob French


USA Partnership Pavilion Event Schedule- Coming Soon!

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
​Alli Cozic, Marketing and Communications
+1-201-251-2600 x101
AlliC@kallman.com

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

 

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

 

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA  Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our advertising program is the USA Partnership Pavilion Visitor Zone — an online central hub for international buyers looking for U.S. suppliers.

  • Every exhibitor in the USA Partnership Pavilion receives a free company listing on the Visitor Zone.
     
  • Paid upgrades include logo placement, product spotlights, banner advertisements, and more!


Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

 

Defense & Security Hotel Tarrif

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

 

Defense & Security Hotel Tarrif

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 


Visa Requirements

U.S. citizens are subject to all Thailand immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, Thailand.

  • Passport Validity: A passport valid for at least six months beyond date of entry is recommended to enter Thailand.
  • Personal travel of 30 days or less: A U.S. citizen with a regular passport may obtain a no fee visitor visa upon arrival.
  • Stays longer than 30 days: Travelers may extend for an additional 30 days by paying a 1,900-baht fee to the Thai Immigration Bureau office.

Download and Print for your Travelers- Coming Soon!

Coming Soon!

Kallman Worldwide | USA Partnership Pavilion

Courtney Serpico | Exhibitor Services Specialist
CourtneyS@kallman.com | +1-201-251-2600 x143
 

Rob French | Sales Lead
RobF@kallman.com | +1-201-251-2600 x147
 

Jamaela Malhotra | Project Coordinator
JamaelaM@kallman.com | +1-201-251-2600 x188
 

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion