Expodefensa 2021

Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

CORONAVIRUS UPDATE
 

As trade events are starting up again, you should know that some of the most experienced organizations and individuals in our industry have already been working together to provide guidelines and recommend best practices for the safest possible events. Please review both the Kallman and the show organizer guidelines as they are very important to your travels.

We are following the coordinated advice of the WHO, CDC, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:

World Health Organization Coronavirus Guidelines

Centers for Disease Control Coronavirus Guidelines

We will update this advisory regularly as warranted.

Travel to Colombia and COVID-19

  •  As per the Colombian Embassy, a negative PCR test is NOT required to get into the country. Travelers will not be denied entry for lack of a negative PCR test. 
  • Test must be within 72 Hours
  • Please review before booking your flight: Limited international flights have resumed to eight of Colombia’s busiest airports:  Bogota, Cartagena, Medellin (Rionegro), Cali, Barranquilla, Armenia, Pereira, and Bucaramanga.
  • Read More

Accessing CORFERIAS –Avenida La Esperanza - Carrera 42

Coming Soon!

Returning to the USA and COVID-19 (confirm the latest information on this and update as needed)

  • Air passengers traveling to the US are required to present a negative COVID-19 test result or documentation of recovery. Airlines must confirm the negative test result or documentation of recovery for all passengers before boarding.
  • Test must be done  3 days before the flight’s departure. (By using a 3-day window, test validity does not depend on the time of the flight or the time of day that the test was administered.)

 

PCR Testing Locations

 

  • A PCR and/or antigen tests available for U.S. citizens in Colombia.
  • The Colombian Health Ministry maintains a list of facilities that provide COVID-19 tests here
  • U.S. Embassy Bogota maintains a list of facilities here
  • U.S. citizens in Colombia should use this list or may be able to use a delivery app such as Rappi. You must pay for your own test. Neither the Colombian government nor the U.S. Embassy will pay for COVID-19 tests. The average cost of testing varies widely, from about 100,000 Colombian pesos for an antigen test to as much as 300,000 Colombian pesos for a PCR test.
  •  Occasionally, the city of Bogota offers no-cost COVID-19 testing, additional information can be found here. 
  • Test results will often be sent to you by email or text message.
  • Read More

Venue
CORFERIAS –Avenida La Esperanza - Carrera 42
Bogota 
Colombia
Map | Site Map

 


Show Hours
Trade Days
Monday, November 29
7:00am - 5:00pm Exhibitor Access
8:00am - 5:00pm Visitor Access

Tuesday, November 30 - Wednesday, December 1
8:00am - 4:00pm Exhibitor Access
9:00am - 4:00pm Visitor Access

At the end of each day the hall will close at the end of the show.

 


Build-Up and Dismantle
Build-Up Hours:

Friday, November 26 - Saturday, November 27
8:00am - 10:00pm 
Sunday, November 28
8:00am – 8:00pm 

Stands must be finished and ready by 28 November at 20:00. After that time, a fine will be imposed to the stand builder.

Heavy machinery and vehicles must be in place by 27 November
Fine of 600.000 COP + 160.000 COP for services

Dismantle Hours:
Wednesday, December 1
6:30pm - 10:00pm
Thursday, December 2
8:00am – 10:00pm
Friday, December 3
8:00am – 6:00pm
 


Safety Clothing

High visibility clothing or vest, helmet and covered footwear are not required for the build up and dismantle period. However, we do recommend taking precaution while onsite during build-up and dismantle with proper attire.

 


Parking Information

The car parks available for Expodefensa will be: $64.100 COP for 1 car for 6 days (27 November to 3 December) - Exhibitors can buy the Parking Passes on site at Servicios PLUS/ Plataforma Unificada de Servicios.
Opening hours: from 8.30am to 5.30pm

 

CAR PARK

ADDRESS

TOTAL SPACES AVAILABLE

Parqueadero Ágora CORFERIAS

CORFERIAS Carrera 40 No. 22-34

1000

 

 


Exhibitor Badges
They all will be available at the Expodefensa Exhibition center, at the Servicio Plus counters Opening hours: from 8:00am to 5:30pm

EXHIBITOR BADGES will be delivered only and directly to the Expodefensa exhibition, upon presentation of a valid ID or passport. You will be able to pick-up your badge, as well as your company’s badges at the same time if you wish. - STAND BUILDERS & PROVIDERS BADGES will be also available on site by presenting the ID and a copy of the client’s Exhibitor contract. It is also required to present the EPS (Social Security) and ARL (Labor Risk Insurance). All the badges are edited and printed on site

Kallman Worldwide is pleased to provide access to our new ONLINE EXHIBITOR PORTAL.
Within the portal you will have access to all our USA Partnership Pavilion forms, deadlines, and pertinent show information.

To login to the EXHIBITOR PORTAL, use your company email address and click “forgot password”. Follow the email prompts to reset your password and gain access. If there are any issues please contact your Exhibitor Services team.

USA Partnership Pavilion Form Deadline dates:

US1 - USA Partnership Pavilion Visitor Zone
Deadline: October 25, 2021

US2 - Turnkey Stand Identification
Deadline: November 5, 2021

US3-E - Electrical, Lighting and AV Form
Deadline: November 5, 2021

US3-F Furniture and Accessories Form
Deadline: November 5, 2021

US3-G Graphics Form
Deadline: November 5, 2021

US4 - Space Only Stand Design Submission
Deadline: October 15, 2021

US5 - Onsite Contact Information
Deadline: November 20, 2021

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Expodefensa Exhibitor Services Team.

Online Manual Link
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

Click here to download the Exhibitor's Manual pdf.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
November  2021  | Exhibitor Badge | Mandatory
November  2021  | Catalogue | Mandatory
November 5, 2021  | Exhibitor Conferences| Optional
November  2021  | Request Delegation Optional

Space Only Exhibitors
October 15, 2021 | Works Declaration | Mandatory
​November 5, 2021  | Exhibitor Conferences| Optional
November 15, 2021 | Rental Service Request | Optional
November 2021  | Exhibitor Badge | Mandatory
November 2021  | Service Badge/ Contractor Badge | Mandatory
November  2021  | Catalogue | Mandatory
November  2021  | Request Delegation Optional


Date (format: October 15, 2025) | Form Name | Mandatory

 

We offer a variety of graphic options to enhance your booth including posters, full panels, and full wall graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Operations Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

 

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Chris Drum | Cdrum@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials

TWI Shipping Instructions (PDF)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Barbara Reyes
If you're interested in sponsoring one of these events, please contact Claudia Caceres


USA Partnership Pavilion Event Schedule- Coming Soon!

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
​Alli Cozic, Marketing and Communications
+1-201-251-2600 x101
AlliC@kallman.com

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

 

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA  Partnership Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our advertising program is the USA Partnership Pavilion Visitor Zone — an online central hub for international buyers looking for U.S. suppliers.

  • Every exhibitor in the USA Partnership Pavilion receives a free company listing on the Visitor Zone.
     
  • Paid upgrades include logo placement, product spotlights, banner advertisements, and more!


Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

Expodefensa Hotel Tariff

The only full-service hotel located within Bogota´s International Fair & Convention District: Corferias Fair
Ground and Agora Convention Center.

*Special rates for exhibitors up to November 13, 2021

View their service options: https://www.hilton.com/en/attend-my-event/bogcchh-cedea-8c55ea9b-11d9-4109-8aea-dc1669523dcc/

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

 

Expodefensa Hotel Tariff

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 

 

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 


Visa Requirements

All U.S. citizens who do not also hold Colombian citizenship must present a valid U.S. passport to enter and leave Colombia. U.S. citizens do not need a Colombian visa for a tourist or business stay of 90 days or less. 
Review the following:

  • Before the visa expires, you may request an extension of up to 90 days from the Colombian immigration authority (Migración Colombia). 
  • You will face a fine if you remain in Colombia longer than allowed, and you will not be able to leave Colombia until the fine is paid. 
  • Any traveler possessing a Colombian visa with more than three months’ validity must register the visa at a Migración Colombia office or online within 15 days of arrival in Colombia or face fines. 
  • You may be denied entry to Colombia if you do not have a return ticket. Visit the U.S. Embassy of Colombia website for the most current visa information.

Read more
 

Download and Print for your Travelers- Coming Soon!

Coming Soon!

Kallman Worldwide | USA Partnership Pavilion

 
Barbara Reyes | Project Manager
BarbaraR@kallman.com | +1-201-251-2600 x154
 
Claudia Caceres | Sales Associate
ClaudiaC@kallman.com | +1-201-251-2600 x156
 
Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113

Alli Cozic | Social Media
AlliC@kallman.com | @KallmanEWC | #USPavilion