Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

April 2021

As trade events are starting up again in Asia, the Middle East, and Europe, you should know that some of the most experienced organizations and individuals in our industry have already been working together to provide guidelines and recommend best practices for the safest possible events. Please review both the Kallman and the show organizer guidelines as they are very important to your travels.

We are following the coordinated advice of the WHO, CDC, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:

World Health Organization Coronavirus Guidelines

Centers for Disease Control Coronavirus Guidelines

We will update this advisory regularly as warranted.

Travel to Mexico and COVID-19

  • Effective January 26, all airline passengers to the United States ages two years and older must provide a negative COVID-19 viral test taken within three calendar days (72 hours) of travel.
  • More Information Coming soon!


Accessing Queretaro S. International Airport

Coming Soon!

Returning to the USA and COVID-19 

  • To reduce introduction and spread of new variants of SARS-CoV-2, CDC issued an Order effective January 26, 2021. It requires all air passengers arriving to the US from a foreign country to get tested for COVID-19 infection no more than 3 days before their flight departs and to provide proof of the negative result or documentation of having recovered from COVID-19 to the airline before boarding the flight. For more information on this testing requirement, see the Frequently Asked Questions.
  • A negative viral COVID test or documentation of recovery is required for anyone traveling by air to the United States, including U.S. citizens and legal permanent residents age two and over, and regardless of vaccination status.
  • Air passengers are required to take a viral test (PCR/NAAT or antigen test for current infection) no more than three calendar days prior to their flight departure to the United States. Antibody tests are not compliant with the requirement.
  • CDC requires that air passengers arriving in the United States have a paper or electronic copy of their test result for review by the airline before boarding and possible review by public health officials after arrival in the United States. Passengers must provide written documentation of their laboratory test result (paper or electronic copy) to the airline prior to boarding.

PCR Testing Locations

  • The Secretariat of Health (Salud) maintains a list of approved laboratories (Spanish only) for viral COVID-19 testing.  Many local hospitals, clinics, and laboratories offer private testing for travel purposes.
  • The cost of PCR tests typically range from approximately 950 MXN to 4500 MXN, and the cost of viral antigen tests typically range from 200 MXN to 1000 MXN, depending on location and speed of results.  Travelers are responsible for the costs of their own tests and any associated medical care.  The Embassy and Consulates are unable to administer or pay for tests.
  • U.S. Mission Mexico has prepared a list of private testing providers.  Note: This list is not comprehensive and the information within is subject to change at any time.  The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on this list. 

Queretaro S. International Airport
Carretera Estatal 200 Lote 22500, 76270
Tequisquiapan, Qro., Mexico


Show Hours

Trade Days
Wednesday, September 22 – Friday, September 24
8:00am – 5:00pm Exhibitor Access
9:00am – 5:00pm Business Visitor Access

Public Day
Saturday, September 25
8:00am – 5:00pm Exhibitor Access
10:00am – 5:00pm Business Visitor Access
10:00am – 2:00pm General Visitor Access


Build-Up and Dismantle

Monday, September 13 - Friday, September 17, 2021
8:00am – 6:00pm Access to Space Only Contractors
Decorations of Stands
Saturday, September 18-  Sunday, September 19, 2021
8:00am – 6:00pm Access to Space Only and Turnkey Exhibitors

Monday, September 20, 2021
General inspection of the assembly of Stands, Islands and Chalets, by Ministry of Defense authorities, schedule of the day at the discretion of Ministry.

Tuesday, September 21, 2021
No construction other than applying graphics and adjusting furniture is allowed.  Hall cleaning will be taking place during the day.


Dismantle Dates
Saturday, September 26- Thursday, September 30
8:00am – 6:00pm


Safety Clothing

High visibility clothing or vest, helmet and covered footwear are not required for the build up and dismantle period. However, we do recommend taking precaution while onsite during build-up and dismantle with proper attire.

Parking Information


Badge Information

Thursday, September 2 - Friday, September 17
8:00am - 4:00pm Assembly companies and service providers

Sunday, Septmber 19 - Tuesday, September 21
12:00pm - 8:00pm - Exhibitors and Visitors

Kallman Worldwide is pleased to provide access to our new ONLINE EXHIBITOR PORTAL!
Within the portal you will have access to all our USA Partnership Pavilion forms, deadlines, and pertinent show information.

To login to the EXHIBITOR PORTAL, use your company email address and click “forgot password”. Follow the email prompts to reset your password and gain access. If there are any issues please contact your Exhibitor Services team.

USA Partnership Pavilion Form Deadline dates:

US1 - USA Partnership Pavilion Visitor Zone
Deadline: TBD

US2 - Turnkey Stand Identification
Deadline: August 27, 2021

US3-E - Electrical, Lighting and AV Form
Deadline: August 27, 2021

US3-F Furniture and Accessories Form
Deadline: August 27, 2021

US3-G Graphics Form
Deadline: August 27, 2021

US4 - Space Only Stand Design Submission
Deadline: August 20, 2021

US5 - Onsite Contact Information
Deadline: September 15, 2021


US2 & US3 orders received after the deadline date will be subject to a 30% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide FAMEX Exhibitor Services Team.

FAMEX 2021 Manual Link
  en espanol

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
Coming soon!Participation Form | Mandatory

Space Only Exhibitors
Coming soon!  | Participation Form | Mandatory

The USA Aerospace & Defense SHOWCASE is an online platform designed to keep the Aerospace & Defense community connected and engaged before, during, after and in between in-person trade events.  The platform and your online Exhibit Booth on it are designed to introduce your company, products and your unique selling points to buyers and stakeholders - for 2 weeks before the show opens until 4 weeks after it closes! The FAMEX USA Pavilion and Exhibitors will be promoted via this platform to the FAMEX registered visitor list, the Mexican aerospace and defense market at large and U.S. government dignitaries, giving you prime matchmaking and networking opportunities.
Please fill out this form that will provide the information we need to get started with the production of your booth.

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014


Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)










*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Eva Camus
If you're interested in sponsoring one of these events, please contact Claudia Carceres

USA Partnership Pavilion Event Schedule- Coming Soon!

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

​Alli Cozic, Marketing and Communications
+1-201-251-2600 x101


Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr



Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.


Download these graphics to add to any of your pre-show or on-site marketing pieces:




Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA Partnership Pavilion booth at the show!

Coming Soon!



Your message, our media. Review the details below, and contact us for a la carte or bundled programs.


Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our advertising program is the USA Partnership Pavilion Visitor Zone — an online central hub for international buyers looking for U.S. suppliers.

  • Every exhibitor in the USA Partnership Pavilion receives a free company listing on the Visitor Zone.
  • Paid upgrades include logo placement, product spotlights, banner advertisements, and more!

Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!



Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar


FAMEX Hotel Tarrif


RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net


FAMEX Hotel Tarrif



International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com



The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.


Visa Requirements

U.S. citizens are subject to all Mexico immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, the UAE.

Kallman Worldwide | USA Partnership Pavilion

Sharon Slender | Operations Specialist
SharonS@kallman.com | +1-201-251-2600 x111

Barbara Reyes | Project Manager
BarbaraR@kallman.com | +1-201-251-2600 x154


Eva Camus | Project Coordinator
EvaC@kallman.com | +1-201-251-2600 x151


Claudia Caceres | Sales Lead
ClaudiaC@kallman.com | +1-201-251-2600 x156

Ann Kallman | Director, Creative Services
AnnK@kallman.com | +1-201-251-2600 x113

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion