Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.

CORONAVIRUS UPDATE

March 5, 2020

 

At Kallman Worldwide the health and safety of exhibitors, visitors and staff is our number one priority as we organize USA Partnership Pavilions at international trade shows around the world.

Face-to-face meetings can and must continue. Effective international trade shows enable us to meet numerous clients from around the world and eliminate the need for dozens of business trips to accomplish the same goals.

That said, we also respect the serious nature of the COVID-19 virus and are undertaking numerous initiatives to mitigate the risk of infection in our USA Partnership Pavilions. These initiatives were successfully implemented at the Singapore Air Show in February this year.

 

USA Partnership Pavilion COVID-19 Precautions

 

  • Hand sanitizer, disinfecting wipes, personal hygiene reminders and “Conduct business without handshakes” signs will be provided in every booth, in all Meeting Points, Exhibitors’ Lounges and Conference Rooms
  • All food items in the USA Partnership Pavilion will be individually wrapped and beverages served by an appointed staff member. NO self-service will be allowed
  • Staff will be required to wear protective gloves when handling food and beverages
  • We are doubling our cleaning staff at all shows until further notice
  • In addition to the thermal scanners we strongly suggest that show organizers utilize at the show’s registration area, there will be a non-contact thermal scanner available in the USA Partnership Pavilion Meeting Point for anyone’s use. The local prescribed procedures will be posted and followed if a fever is detected
  • Kallman Worldwide will highlight the location of on-site medical facilities on all floor plans produced for the USA Partnership Pavilion
  • Water bottles will be available; water coolers will not
  • ALL USA Partnership Pavilion exhibitors will register their mobile phone numbers with Kallman Worldwide to allow for immediate contact should that be required
  • We will conduct a pre-event briefing (webinar), for all our exhibitors, specifically focused on COVID-19, to ensure that everyone has the most up to date information and maximum situational awareness

 

In its 1,000-year history, the trade show industry has survived every imaginable catastrophe. In all cases the recovery was aided by cautious businessmen and women following best practices and getting back to (trade show) work.  We encourage you to share any additional ideas or best practices you are aware of so that we can build the safest possible environment for us all.

 

We are following the coordinated advice of the World Health Organization, Centers for Disease Control, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:

 

World Health Organization Coronavirus Guidelines

https://www.who.int/health-topics/coronavirus

Centers for Disease Control Coronavirus Guidelines

https://www.cdc.gov/coronavirus/2019-ncov/index.html

 

We will update this advisory regularly as warranted.

 

Click here to review the FIDAE Official Letter from Colonel Raul Mera FIDAE 2020 CEO, regarding the measures they are taking regarding the Coronavirus, COVID-19.   In the linked document's first bullet, medical background means to bring a copy of your travel medical insurance card.

Venue
Santiago International Airport
Pudahuel, Diego Barros Ortiz 2300,
Santiago, Pudahuel, Región
Metropolitana, Chile

Map | Site Map | Parking Diagram
 


Build-Up

Monday, January 6th- Friday, March 16th

8:00am - 5:00 pm- Transitory Project, Basic Stands, Special projects stands & chalets

Monday, March 16th – Saturday, March 28th

8:00am - 5:00 pm- Transitory Project, Basic Stands, Special projects stands & chalets

Monday, March 23rd- Saturday, March 28th

8:00am – 5:00pm Hall’s aisle carpeting

Sunday, March 29th

8:00am - 5:00pm- Basic Stands, Special projects stands to finish up

Monday, March 30th

8:00am - 3:00pm ONLY decorative elements and minor items. NO Shipments will be allowed to be delivered. 

 

Trade Days
Tuesday, March 31st
8:30am - 12:00 noon - Exhibitor Access - Gate No. 2 Only

12:00 noon - 5:00pm - Exhibitor Access - All Gates

8:30am - 12:00 noon - Professional Visitor Access – Gate No. 2 Only

12:00 noon - 5:00pm - Professional Visitor Access - All Gates

Wednesday, April 1st - Friday, April 3rd
8:30am - 5:00pm - Exhibitor Access - All Gates

10:00am - 5:00pm – Professional Visitor Access - All Gates


General Public Days
Saturday, April 4th - Sunday, April 5th
8:30am - 5:00pm - Exhibitor Access - Gate No. 2 Only
10:00am - 5:00pm - General Public Access - All Gates

 

Dismantle

Sunday, April 5th

5:00pm - Exhibitors’ minor elements removed by hand

6:00pm- AV equipment and products removed by hand

7:00pm- Equipment and products removed by a service company’s vehicle 

Monday, April 6th- Thursday April 30th

8:00am – 4:00pm - Transitory projects

Monday, April 6th- Friday, April 17th

8:00am – 4:00pm – Basic Stands, Special project stands, and chalets

 

 



Safety Clothing
Helmet and steel toe footwear are required at all times during build-up and dismantle. These items are not required on Monday March 30th when last minute decorative or minor details are taking place

Kallman Worldwide does not provide safety clothing.

 

 


Parking Information

There are several parking lots inside the fair venue, for exhibitors, service companies and general public. Each of them has been properly marked as the following image

Parking Pass form

Sector A (Chalets): Exhibitors.

Sector B (FIDAE Headquarters): Authorities.

Sector C (Behind FIDAE headquarters): Organization & Conferences.

Sector D (Fenced parking lot): Exhibitors.

Sector E (Parking lot): Organization

Sector F (Behind the Transportation Unit parking lot): Delegation & Institutional Buses.

Sector G (North West Parking lot): Service Companies.

Sector 1 (FIDAE’s interior parking lot): Visitors, Authorities & Delegation Buses.

Sector 2 (Exterior parking lot, Diego Barros Ortiz): Visitors.

Sector 3 (Exterior parking lot, Lo Boza): Visitors

The event parking lots are for the exclusive use of the participants or attendants holding a valid parking pass. Likewise, the parking lots can be used by visitors during the weekend and trade visitors during the week. However, they need to buy a daily ticket for parking spots according to the category.

The use of the parking lot sectors assigned by the Organization must follow the indications on the official parking ticket provided.

 


Badge Information

All exhibitors must complete de Badge form in order to create their individual and nontransferrable badges to access the fair venue free of costs. This form is found on the FIDAE website’s online services. 

The exhibitors’ free access to the fair venue will only be allowed by presenting the corresponding badge. 

The FIDAE Organizing Committee reserves the right to reject any registration request done by the exhibitors when it involves people under 18 years of age.

People invited by the exhibitors must carry a Trade Day Invitation to enter the fair venue. If they do not bring this invitation, then they must purchase a trade ticket from the ticket offices. 

The FIDAE Organizing Committee reserves the right to perform identity checks, so the people register under the exhibitor category, and their guests, must carry at all times their passports and/or IDs to check the information of the badge.   

 

 

US1 - USA Partnership Pavilion Visitors Guide

As an exhibitor in the USA  Partnership Pavilion, your company is entitled to a free listing in the USA  Partnership Pavilion Visitors Guide and a digital profile in the Visitor Zone.

Deadline: January 31, 2020

Mandatory | All Exhibitors

 

US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: March 2, 2020

Mandatory | Turnkey Exhibitors

 

US3-E - Electrical and AV Form

  • Additional electrical outlets to give your presence more power.
  • AV to present your product live.
  • Transformers to ensure your equipment will run without a glitch

Deadline: March 2, 2020

Optional | Turnkey Exhibitors

 

US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: March 2, 2020

Optional | Turnkey Exhibitors

 

US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: March 2, 2020 *Graphic orders AND Files are due by the March 2, 2020 deadline*

Optional | Turnkey Exhibitors

 

US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: March 2, 2020

Mandatory | Space Only Exhibitors

 

US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: March 20, 2020

Mandatory | All Exhibitors

 

Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: January 31, 2020

Mandatory | All Exhibitors (if hosting co-exhibitors)

 

 

US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide FIDAE Exhibitor Services Team.

Online Manual Link - Coming Soon!
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
November 24, 2019 | Form 2 | Mandatory

Space Only Exhibitors
November 24, 2019 | Form 2 | Mandatory

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.

As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at www.twigroup.com
Contact: Bryce Larkin | BLarkin@twigroup.com | +1-702-691-9014

 

Ready to ship your tradeshow materials??? 

TWI Shipping Instructions USA-PDF)

TWI Shipping Instructions Canada-PDF)

Commercial Invoice (XLS)

 

 

 

 

 

 

 

 

 

*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Eva Camus.
If you're interested in sponsoring one of these events, please contact Jason Rubin or Claudia Caceres.


USA  Partnership Pavilion Event Schedule - Coming Soon!

NEWS
If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

CONTACT
Chris Meyer, Director, Marketing and Communications
+1-201-251-2600 x136
ChrisM@kallman.com

 

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA  Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr

 

CONTACT
​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101
AlliC@kallman.com

Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.

CO-BRANDED LOGOS

Download these graphics to add to any of your pre-show or on-site marketing pieces:

USA PARTNERSHIP PAVILION LOGOS

 

 

SOCIAL MEDIA BANNERS

Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA  Pavilion booth at the show!

Coming Soon!

 

KALLMAN MARKETING NETWORK

Your message, our media. Review the details below, and contact us for a la carte or bundled programs.

ADVERTISING

Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitors Guide. It's essential reading for international buyers looking for U.S. or Canadian suppliers, and Kallman distributes hundreds-to-thousands of copies on-site at every show. We also post an interactive online guide in the show's online Visitor Zone at kallman.com for worldwide reference. 

  • Every exhibitor in the USA Partnership Pavilion receives a free listing in the Guide and a cross-reference in their product or service categories.

  • ​Paid upgrades include enhanced listings (boldface or color text), logo placements, space advertising and "Tab-It!" branded guidemarks.


Reaching over 20,000 A&D decision-makers, the AIA dailyLead is the Aerospace Industries Association's free, 100% opt-in daily briefing powered by SmartBrief - click here to see today's issue.

Contact SmartBrief now and unlock a one-time 50% discount on your first campaign!

 

SPONSORSHIPS

Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: www.visittradeshow.com/ or email travel@kallman.com, ATTN: Shree Kumar

 

FIDAE Hotel Tarrif - Coming Soon!

 

RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options: www.rwevents.net

 

FIDAE Hotel Tarrif - Coming Soon!

 

 


International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options: www.cellhire.com

 


Travel.State.Gov

The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more

 


Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.

 


Visa Requirements

USA
U.S. citizens are subject to all Chilean immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, Chile.  Read More

U.S. citizens traveling to Chile for recreation, tourism, business, or academic conferences do not need to obtain a visa prior to their arrival in Chile if traveling with a tourist passport. A Tourist Card or printed receipt will be issued to each visitor at immigration for a stay of up to 90 days. You must retain this document and present it to immigration officers prior to departure from the country; failure to do so may result in delays. If lost or stolen, a new tourist card can be obtained in Santiago at a special police unit (Jefatura Nacional de Extranjeria y Policia Internacional), located at Eleuterio Ramirez, No. 852, Santiago, well in advance of departure. U.S. citizens entering Chile must have a passport in good condition that is valid for the period of your stay.

An extension of stay for another 90 days is possible upon payment of a USD 100 extension fee at the Chilean Immigration Office located at: San Antonio 580, Santiago | Telephone +56 (2) 2550-2469. The extension must be applied for at least one month before the current tourist card’s expiration date. If you have stayed in Chile for longer than the allowed period, you will not be allowed to leave the country until you have paid a fine at the Chilean immigration office.
 

 

FAQ AND SHOW INFORMATION

INTERNATIONAL AIRPORT INFORMATION

 

Visa Requirements

 

USA
U.S. citizens are subject to all Chilean immigration laws. U.S. citizens should familiarize themselves with such laws before traveling to, or residing in, Chile.  Read More

U.S. citizens traveling to Chile for recreation, tourism, business, or academic conferences do not need to obtain a visa prior to their arrival in Chile if traveling with a tourist passport. A Tourist Card or printed receipt will be issued to each visitor at immigration for a stay of up to 90 days. You must retain this document and present it to immigration officers prior to departure from the country; failure to do so may result in delays. If lost or stolen, a new tourist card can be obtained in Santiago at a special police unit (Jefatura Nacional de Extranjeria y Policia Internacional), located at Eleuterio Ramirez, No. 852, Santiago, well in advance of departure. U.S. citizens entering Chile must have a passport in good condition that is valid for the period of your stay.

An extension of stay for another 90 days is possible upon payment of a USD 100 extension fee at the Chilean Immigration Office located at: San Antonio 580, Santiago | Telephone +56 (2) 2550-2469. The extension must be applied for at least one month before the current tourist card’s expiration date. If you have stayed in Chile for longer than the allowed period, you will not be allowed to leave the country until you have paid a fine at the Chilean immigration office.
 

 

 

 

TRANSPORTATION & VENUE ACCESS

 

How many badges will I receive and how to do I obtain them?

(6) Exhibitor badges per 16sqm

If you require additional badges they can be purchased for an additional USD 100.00 by filling out the Form on page 49

 

Where Can I Access Taxis?

There are no taxi stands located onsite. Exhibitors will have to call to schedule a taxi service.

 

Where Can I Get a Bus?

There is a bus stop located at the edge of the venue.

 

Where are the Car Parks?

There are several parking lots inside the fair venue, for exhibitors, service companies and general public. Each of them has been properly marked here

 

Sector A (Chalets): Exhibitors.

Sector B (FIDAE Headquarters): Authorities.

Sector C (Behind FIDAE headquarters): Organization & Conferences.

Sector D (Fenced parking lot): Exhibitors.

Sector E (Parking lot): Organization

Sector F (Behind the Transportation Unit parking lot): Delegation & Institutional Buses.

Sector G (North West Parking lot): Service Companies.

Sector 1 (FIDAE’s interior parking lot): Visitors, Authorities & Delegation Buses.

Sector 2 (Exterior parking lot, Diego Barros Ortiz): Visitors.

Sector 3 (Exterior parking lot, Lo Boza): Visitors

The event parking lots are for the exclusive use of the participants or attendants holding a valid parking pass. Likewise, the parking lots can be used by visitors during the weekend and trade visitors during the week. However, they need to buy a daily ticket for parking spots according to the category.

The use of the parking lot sectors assigned by the Organization must follow the indications on the official parking ticket provided.

 

Can I purchase a vehicle pass?

Each 32sqm stand will receive (1) packing pass.

 

If you require more parking passes, you can purchase for USD 170.00 (including VAT) by filling out this Form on page 47. ( Please read the procedures on page 34, as noted on the form)

 

 

 

BUILD-UP & DISMANTLE

 

What are the Build-Up & Dismantle Hours?

 

Build-Up

Monday, January 6th- Friday, March 16th 

8:00am - 5:00 pm- Transitory Project, Basic Stands, Special projects stands & chalets

 

Monday, March 16th – Saturday, March 28th

8:00am - 5:00 pm- Transitory Project, Basic Stands, Special projects stands & chalets

 

Monday, March 23rd- Saturday, March 28th

8:00am – 5:00pm Hall’s aisle carpeting

 

Dismantle

Sunday, April 5th

5:00pm - Exhibitors’ minor elements removed by hand

6:00pm- AV equipment and products removed by hand

7:00pm- Equipment and products removed by a service company’s vehicle 

 

Monday, April 6th- Thursday April 30th

8:00am – 4:00pm - Transitory projects

 

Monday, April 6th- Friday, April 17th

8:00am – 4:00pm – Basic Stands, Special project stands, and chalets

 

Is there a safety dress code during build-up?

High visibility clothing or vest, and covered footwear are required for the build-up and dismantle period.

 

 

 

SHOW INFORMATION

 

Admission Hours

 

Tuesday, March 31st
8:30am - 12:00 noon - Exhibitor Access - Gate No. 2 Only

12:00 noon - 5:00pm - Exhibitor Access - All Gates

8:30am - 12:00 noon - Professional Visitor Access – Gate No. 2 Only

12:00 noon - 5:00pm - Professional Visitor Access - All Gates

 

Wednesday, April 1st - Friday, April 3rd
8:30am - 5:00pm - Exhibitor Access - All Gates

10:00am - 5:00pm – Professional Visitor Access - All Gates


General Public Days
Saturday, April 4th - Sunday, April 5th
8:30am - 5:00pm - Exhibitor Access - Gate No. 2 Only
10:00am - 5:00pm - General Public Access - All Gates

 

 

Is there a dress code for show days?

Business Professional

 

How can I book a conference room with the USA  Partnership Pavilion?

Visit the USA Pavilion Meeting Point once you arrive onsite. Reservations are on a first come-first served basis and are limited to 1 hour per exhibiting company per day.  When booking conference rooms, exhibitors should provide:

  • Date (Day) and Time of Meeting
  • Length of Meeting (Note:  Times are limited to 1 hour per day per exhibiting company)
  • Number of attendees
  • On-site contact name and number

 

When are the air shows?

Typically, the show runs from noon through the end of show. A flight schedule will be released by FIDAE daily.

 

 

VENUE

 

Where does FIDAE 2020 take place?

Comodoro Arturo Merino Benítez International Airport
Aeropuerto SCL
Pudahuel, Región Metropolitana, Chile
Map

 

Where can I park?

Exhibitor Parking                                                                                                                                             General Parking
             

 

What services are offered in the USA Partnership Pavilion?

  • WiFi will be available in the USA Partnership Pavilion Meeting Point.
  • Complimentary snacks
  • Coffee, hot tea, and a selection of cold beverages
  • Email station
  • Phone charging station
  • Conference Rooms available for booking
  • What other points of interest are onsite?

 

Is WiFi available?

Internet services are provided in the Meeting Point with limited access (checking emails).

 

Which security measures are in place?

Overall surveillance of the exhibition site is provided by the organizer.  Equipment displayed on the booth is the responsibility of the exhibitor, day and night. You should take all appropriate measures to be protected against damage and theft.  Exhibitors are advised to watch over their own booth by an appointment staff member. Be sure to take all necessary measures to ensure the safety of your belongings.

 

What do I do in an emergency?

You may dial the following numbers for specific emergencies:

  • Ambulance: 131
  • Fire: 132
  • Police: 133

 

 

 

Kallman Worldwide | USA Partnership Pavilion
 

Sharon Slender | Senior Exhibitor Services Specialist
SharonS@kallman.com | +-201-251-2600 x111
 

Peter Kelley | Project Manager
PeterK@kallman.com | +1-201-251-2600 x109
 

Jason Rubin | Sales Manager
JasonR@kallman.com | +1-201-251-2600 x191

 

Claudia Caceres | Sales Account Executive
ClaudiaC@kallman.com | +1-201-251-2600 x166

 

Martha Bazan | Lead Project Coordinator
MarthaB@kallman.com | +1-201-251-2600 x133

 

Eva Camus | Project Coordinator
EvaC@kallman.com | +1-201-251-2600 x151
 

Jonathan DeBarge | Creative Services Account Manager
JonathanD@kallman.com | +1-201-251-2600 x130
 

Chris Meyer | Director, Marketing & Communications
ChrisM@kallman.com | +1-201-251-2600 x136
 

Alli Cozic | Marketing Assistant
AlliC@kallman.com | @KallmanEWC | #USPavilion