Hospitalar 2020

Welcome to the Exhibitor Zone

The Exhibitor Zone is your checklist for a successful show. Open the tabs here to find all the forms, deadlines, documents and details you need, including experienced Kallman staff to help you every step of the way! Each Exhibitor Zone is unique to include specific information for each and every show, region and industry.


March 5, 2020


At Kallman Worldwide the health and safety of exhibitors, visitors and staff is our number one priority as we organize USA Partnership Pavilions at international trade shows around the world.

Face-to-face meetings can and must continue. Effective international trade shows enable us to meet numerous clients from around the world and eliminate the need for dozens of business trips to accomplish the same goals.

That said, we also respect the serious nature of the COVID-19 virus and are undertaking numerous initiatives to mitigate the risk of infection in our USA Partnership Pavilions. These initiatives were successfully implemented at the Singapore Air Show in February this year.


USA Partnership Pavilion COVID-19 Precautions


  • Hand sanitizer, disinfecting wipes, personal hygiene reminders and “Conduct business without handshakes” signs will be provided in every booth, in all Meeting Points, Exhibitors’ Lounges and Conference Rooms
  • All food items in the USA Partnership Pavilion will be individually wrapped and beverages served by an appointed staff member. NO self-service will be allowed
  • Staff will be required to wear protective gloves when handling food and beverages
  • We are doubling our cleaning staff at all shows until further notice
  • In addition to the thermal scanners we strongly suggest that show organizers utilize at the show’s registration area, there will be a non-contact thermal scanner available in the USA Partnership Pavilion Meeting Point for anyone’s use. The local prescribed procedures will be posted and followed if a fever is detected
  • Kallman Worldwide will highlight the location of on-site medical facilities on all floor plans produced for the USA Partnership Pavilion
  • Water bottles will be available; water coolers will not
  • ALL USA Partnership Pavilion exhibitors will register their mobile phone numbers with Kallman Worldwide to allow for immediate contact should that be required
  • We will conduct a pre-event briefing (webinar), for all our exhibitors, specifically focused on COVID-19, to ensure that everyone has the most up to date information and maximum situational awareness


In its 1,000-year history, the trade show industry has survived every imaginable catastrophe. In all cases the recovery was aided by cautious businessmen and women following best practices and getting back to (trade show) work.  We encourage you to share any additional ideas or best practices you are aware of so that we can build the safest possible environment for us all.


We are following the coordinated advice of the World Health Organization, Centers for Disease Control, local Ministries of Health and individual show organizers to implement best practices and precautions at all of our events. Please refer to these international authorities for further guidance:


World Health Organization Coronavirus Guidelines

Centers for Disease Control Coronavirus Guidelines


We will update this advisory regularly as warranted.



São Paulo Expo
Rodovia dos Imigrantes, km 1,5
CEP: 04329-900 São Paulo SP



Show Hours

10:30am- 08:00pm  Exhibitor Access
11:00am – 08:00pm Business Visitor Access


Build-Up and Dismantle


08:00am- 08:00pm

All Booths must be completed by 08:00 pm on May 17th. 


08:00am - 06:00pm 


09:00pm- 11:59pm 

12:00am - 11:30pm

Safety Clothing

High visibility clothing or vest, helmet,  and steel toe footwear are required at all times during build-up and dismantle.

Kallman Worldwide does not provide safety clothing.


Parking Information

São Paulo Expo has one of Brazil’s largest covered parking lots and has got direct access to the pavilion through an integrated walkway. Managed by INDIGO, a global company with experience in parking lot solutions, the place also offers automated payment, in addition to SEM PARAR and CONECT CAR nonstop systems.

For additional information and pricing please click here

Badge Information

Employees of the exhibitor company who takes part in the event, who have access to the exhibition area during build up, show days and dismantling. All exhibitors can order for free, one exhibitor badge per each 3 SQM booked stand space. 

To register your Exhibitor Badges please visit the Online Exhibitor Manual 

US1 - USA Partnership Pavilion Visitor Zone

As an exhibitor in the USA Partnership Pavilion at Hospitalar 2020, your company is entitled to a free listing on the USA Partnership Pavilion visitor zone webpage.

Deadline: April 10, 2020

Mandatory | All Exhibitors


US2 - Turnkey Stand Identification

Submission of this form will signify how your company name will appear on both your fascia and counter that are included in your turnkey package. Failure to complete this form, and we will revert to the company name listed on your contract.

Deadline: TBD

Mandatory | Turnkey Exhibitors


US3-E - Electrical, Lighting and AV Form

  • Additional electrical outlets to give your presence more power.
  • Additional lighting to brighten and make your products shine.
  • Transformers to ensure your equipment will run without a glitch.
  • Audio visual equipment to attract — and hold! — more attention.

Deadline: TBD

Optional | Turnkey Exhibitors


US3-F Furniture and Accessories Form

  • Carpet color and padding upgrades for a more polished look and enhanced comfort.
  • Furniture upgrades to meet specifications for enhanced functionality such as group meetings, presentations and hospitality.

Preview furniture catalogue here!

Deadline: TBD

Optional | Turnkey Exhibitors


US3-G Graphics Form

  • “Seamless”/ full wall graphics
  • Full panel graphics
  • Posters
  • Custom sizes available upon request

Deadline: TBD *Graphic orders AND Files are due by the TBD deadline*

Optional | Turnkey Exhibitors


US4 - Space Only Stand Design Submission

As part of the USA Partnership Pavilion, we ask as a courtesy that a drawing or plan of the proposed booth installation be submitted for review. We want to ensure its overall cohesiveness with our design as well as identify any conflicting items that will disturb neighboring companies.

Deadline: TBD

Mandatory | Space Only Exhibitors


US5 - Onsite Contact Information

Opt in to receive notifications onsite. These may include emergency updates, reminders for program events, and/or schedule changes.

Deadline: TBD

Mandatory | All Exhibitors


Co-Exhibitor Form

This form is to be completed ONLY if you are hosting shared space for other companies or organizations on your stand.

Deadline: April 10, 2020

Mandatory | All Exhibitors (if hosting co-exhibitors)



US2 & US3 orders received after the deadline date will be subject to a 20% Late Fee.
For questions, comments & concerns, contact the Kallman Worldwide Hospitalar Exhibitor Services Team.

Online Manual Link- Coming Soon!
*Please contact your Kallman Worldwide Exhibitor Services Specialist if you have not received your login details.

Exhibtor Manual

We encourage you to become familiar with the entire exhibitor manual, as there may be other services you need.  We strongly suggest that you review your Online Exhibitor Manual on a regular basis for updates.

Turnkey Exhibitors
Date (format: October 4, 2020) | Form Name | Mandatory/Optional

Space Only Exhibitors
Date (format: October 4, 2020)  | Form Name | Mandatory/Optional

Coming Soon!

Width = 100%

We offer a variety of graphic options to enhance your booth including posters, full panels, and "seamless" graphics. Below you will find reference documents to assist you in preparing your graphic order. In order to provide you the best possible service, please pay close attention to formats, sizes, file types, and deadlines. If you have any questions, please do not hesitate to contact your Kallman Worldwide Exhibitor Service Specialist. Clearing up any confusion pre-show will avoid costly errors onsite. After the deadline we cannot guarantee that the artwork will be installed for opening day of the show.


As the official freight forwarder of the USA Partnership Pavilion serving the tradeshow community for over 40 years, Kallman Worldwide, Inc. recommends TWI for all your shipping and freight forwarding needs.

Learn more at
Contact: Chris Drum | | +1-702-691-9022
Contact: Bryce Larkin | | +1-702-691-9014


Ready to ship your tradeshow materials??? 

TWI Shipping Instructions (PDF)

Commercial Invoice (XLS)










*Please be aware that Kallman Worldwide is not responsible for any missing freight or packages. We strongly advise against using couriers such as FedEx or UPS that deliver straight to the venue as these small packages very often get lost at the venue.

For all inquiries regarding the events below, please contact Lillian Tyrrell
If you're interested in sponsoring one of these events, please contact Jodi Munzer.

USA Partnership Pavilion Event Schedule- Coming Soon!

If you’re planning to announce news at the show (a product or service launch, a thought-leadership initiative or insight, upgrades, patents — even new personnel), tell us about it and we’ll help get the word out to our network of show media, organizer communications teams and international contacts who cover your industry around the world.

​Alli Cozic, Marketing Assistant
+1-201-251-2600 x101

Social Media

Whether you’re active on social media or just looking to dip your toe in the water, Kallman Worldwide offers simple, low-risk support to USA Partnership Pavilion exhibitors.

Follow us and join the #USPavilion conversation!

Twitter  facebook  Linkedin  Instagram  Flickr



Kallman offers a wide range of free and paid marketing and promotion options to help you maximize your impact on-site.


Download these graphics to add to any of your pre-show or on-site marketing pieces:





Download these social media banners sized for posting on Facebook, Twitter, LinkedIn and Instagram! Use them to promote your USA  Partnership Pavilion booth at the show!

Coming Soon!



Your message, our media. Review the details below, and contact us for a la carte or bundled programs.


Surround the show with your message. In print and online, on flat screens and signs the USA Partnership Pavilion offers multiple advertising options.

The centerpiece of our program is the USA Partnership Pavilion Visitor Zone — an online central hub for international buyers looking for U.S. suppliers. 

  • Every exhibitor in the USA Partnership Pavilion receives a free company listing on the Visitor Zone.

  • ​Paid upgrades include enhanced listings include logo placements, product spotlights, banner advertisements, and more!.


Associate your brand with exclusive, high profile USA Partnership Pavilion features that engage more VIPs and attendees. Our Event Sponsorship Packages magnify your presence with extra-visibility brand placements and exclusive access.

Program options may include special events such as the Pavilion Opening Ceremonies/Ribbon Cutting, VIP Networking Receptions and Industry Goodwill Presentations; exclusive Pavilion features such as the Meeting Point Exhibitors Lounge, Conference Rooms, The Newsstand and Carpet Stars, or accessories such as lanyards, lapel pins and tote bags. Click here to learn more or contact us now to plan a show-specifc program.

Hotel and Travel Partner

 JetSet builds its reputation as a premier provider of air, hotel and land services for exhibitions, trade shows, missions and events world-wide. We offer unmatched options for visitors or exhibitors – whether in a group or as an independent business traveler, including extension packages, with or without accompanying spouse/family, after the trade fair.

View their service options: or email, ATTN: Shree Kumar


Hospitalar 2020 Hotel Tarrif- Coming Soon!


RW Events is the market leader in providing event accommodation, travel and consultancy for worldwide events. We pride ourselves on our personal services, attention to detail and on-site support.

View their service options:


Hospitalar 2020 Hotel Tarrif- Coming Soon!



International Communication

Cellhire is an international Mobile Solutions company that offers a broad range of rental services including international cell phones, BlackBerry devices, 3G data cards, and a host of satellite options.

View their service options:



The State Department’s Office of American Citizens Services and Crisis Management (ACS) administers the Consular Information Program, which informs the public of conditions abroad that may affect their safety and security. Country Specific Information, Travel Alerts, and Travel Warnings are vital parts of this program.

 Read more




Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate. Read More

By enrolling in STEP, you will:

  • Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
  • Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
  • Help family and friends get in touch with you in an emergency.


Visa Requirements

Click Here for more information:

You will need:

  • A valid U.S. passport.
  • As of June 16, 2019, U.S. citizens do not need a visa if they are traveling to Brazil for tourism, business, transit, artistic or sport activities, with no intention of establishing residence.
  • For other types of travel, U.S. citizens may need to apply for a Brazilian visa either online here or at the nearest Brazilian consulate in the United States or abroad.
  • Find a Brazilian consulate in the United States.
  • Find a Brazilian consulate abroad.

Download and Print for your Travelers- Coming Soon!

Coming Soon!

Kallman Worldwide | USA Partnership Pavilion

Oshaira Mendez | Exhibitor Services Specialist | +-201-251-2600 x134

Joan Williams | Program Manager | +1-201-251-2600 x115

Jodi Munzer | Sales Lead | +1-201-251-2600 x119

Lillian Tyrrell | Project Coordinator | +1-201-251-2600 x110

Ann Kallman | Director, Creative Services | +1-201-251-2600 x113

Alli Cozic | Marketing Assistant | @KallmanEWC | #USPavilion