Project Administrator

Kallman Worldwide is looking for a full-time Project Administrator at our Waldwick, NJ office to provide administrative support to the project manager and its team in the execution of assigned trade show projects. For this role, you should have a desire to take ownership of your responsibilities, have excellent time & task management skills, be adaptable to changing environment and deadlines, and be an excellent communicator with strong attention to detail.

 

Project Administrator Responsibilities include (but not limited to):

* Assist Project Manager in all administrative functions and processes

* Monitor all moving parts of the project with awareness of project timelines and deadlines so that facets are synchronized and moving forward

* Assist with planning and management of trade show special events:

  • Venue, catering, transportation, photographer, other vendors
  • Event schedules, invitations, other communication with exhibitors and guests
  • Manage RSVPs, attendee management
  • Maintain other on-site contact lists

* Assist in maintaining online content for tradeshow projects

* Assist with international travel arrangements for team members

  • Hotels, flights, meeting schedules

* Prepare, organize and distribute project materials for traveling team members

* Schedule project meetings, prepare meeting agendas, take notes, and follow through on action items with team members

* Enter data into CRM system and Project Management Software

 

Qualifications/Skills:

  • Proficient in Office 365
  • Strong attention to detail, while able to manage multiple projects & priorities
  • Able to produce quality work in a fast-paced environment
  • Solution oriented/resourceful
  • Deadline driven
  • Excellent communication skills (oral and written)
  • Easily maintain relationships with clients and vendors
  • Some trade show or event experience (preferred but not required)
  • Bachelor’s Degree in Business, Communications or a related field